RENEWAL NOTICE: DCFS: Mail Inserter Lease and Annual Maintenance

This state and local contracting opportunity is for a one-year renewal of a contract between the Illinois Department of Children and Family Services (DCFS) and Pitney Bowes Inc. for the lease and annual maintenance of mail inserter machines. The original contract was procured through the Invitation for Bid process, with the award made to the lowest priced responsive and responsible bidder. This is the first of up to five possible one-year renewal options available under the existing contract, which covers office machines, equipment and accessories, letter extraction and insertion machines, and mailroom maintenance services. The contract renewal term is for one year at a cost of $27,691.92, and the purchasing agency has provided justification for the renewal decision.

The procurement does not appear to have any set-aside designations or restrictions on the types of organizations that can respond. There is no information provided about incumbent vendors or current contractors, or about any existing infrastructure or technology that requires integration. The procurement documents do not mention a specific budget range, but the contract renewal value is listed as $27,691.92 for the one-year term.