Renewable Fuel Standard (RFS) Reporting & Compliance Consulting Services

Dane County Department of Waste and Renewables is requesting proposals for Renewable Fuel Standard (RFS) Reporting & Compliance Consulting Services, with proposals due September 29, 2026 at 2:00 PM via the Dane County eProcurement Portal. A local-vendor preference worth up to 5 points applies to Dane County–based vendors and 2 points to vendors in adjacent counties (Columbia, Dodge, Green, Iowa, Jefferson, Rock, and Sauk).

The scope includes RFS regulatory consultation, technical support, and EPA reporting and submission under 40 CFR Part 80, Subpart M and the Energy Independence and Security Act. Deliverables span General Compliance Services, Annual Attestation Services, eight distinct quarterly and annual EPA reporting forms (RFS0105, RFS0601, RFS2100, RFS2200, RFS2300, RFS2400, RFS0901, B3IIA), staff training, quarterly and annual market forecasts, EMTS platform access, monthly biogas token and RIN generation reviews, regulatory documentation package support, and three-year engineering reviews. The County operates an RNG processing plant at 7242 Maahic Way that converts landfill biogas into pipeline-quality natural gas and maintains an Offload Station for third-party biogas producers. Place of performance is the RNG facility in Madison, Wisconsin.

The initial contract term runs five years (January 1, 2027 through December 31, 2031) with optional renewal terms subject to mutual agreement. Pricing shall be submitted as fixed annual fees for recurring services and separate hourly rates for as-needed consulting. Future pricing for renewal terms shall be submitted as percentage increases.

Proposers must hold a minimum of five years of relevant RFS consulting or business experience, maintain a registered Professional Engineer on staff, possess an EPA EMTS-connected platform, and comply with fair labor practices certification and data privacy protection requirements. Evaluation is weighted: organizational capabilities and qualifications (20 points), RFS and RNG experience with references (25 points), project approach and scope understanding (20 points), key personnel and resources (10 points), quality assurance and compliance approach (15 points), cost (10 points), and local vendor preference (5 points).

Questions were due September 22, 2026 at 4:00 PM with responses due September 24. An optional vendor conference was held September 15 at the RNG Facility.