Removal of old and installation of new GYM floor

The Michigan Department of Corrections issued Request for Proposal No. 190000003046 to solicit competitive bids for the removal of an existing gymnasium floor and installation of a new 3,456 square-foot Sport Court Response HG HR suspended flooring system at Newberry Correctional Facility in Lenawee County. The new floor must feature a Maple Select color finish with a minimum 1.5mm shock and sound rubber base mat, meet ISO 9001:2008 and ISO 14001:2004 standards, withstand a minimum 200 PSI load capacity, include proper joint sealing, game line installation, and facility manager pre-approval of layout. Contractor deliverables include removal of the old floor and all associated debris, materials delivery within 60 calendar days of order receipt, installation within three business days of delivery during standard business hours (8:00 AM to 4:30 PM EST, Monday through Friday), preventative maintenance plans, employee training, and submission of all owners manuals, training materials, and warranty documentation. The contractor must provide a minimum 15-year warranty and explain warranty claim and repair processes. Evaluation criteria consist of Schedule A (Statement of Work) weighted at 75 points and the Vendor Questions Sheet weighted at 25 points, with proposals receiving 80 or higher technical evaluation points advancing to pricing evaluation, which is submitted separately on Schedule B. The proposal deadline is August 30, 2019 at 3:00 p.m. Eastern, with a vendor questions deadline of August 23, 2019 at 3:00 p.m. Eastern, anticipated answers posted by August 27, 2019, and an anticipated contract begin date of September 23, 2019. Late delivery incurs penalties of 1% per calendar week after the mutually agreed delivery date.

The State of Michigan considers qualified disabled veteran (QDV) status as an evaluation factor under Michigan law and reserves the right to award based on best value rather than lowest price, also considering prior performance, total cost of ownership, and economic impact. All contractor and subcontractor personnel providing direct services must complete security clearance processes including verification through the Law Enforcement Information Network (LEIN), background checks utilizing the Michigan State Police Internal Criminal History Access Tool (ICHAT), potential fingerprint verification, PREA training prior to facility access, and disclosure of any relationships with offenders in the facility; all clearance costs are borne by the contractor. The RFP documentation does not identify any incumbent vendors or current contractors for this project. Vendors must certify compliance with Michigan business tax requirements, Iran sanctions laws, environmental standards, labor practices, and state tax obligations, and must comply with comprehensive environmental regulations including energy-efficient product identification, hazardous chemical disclosure via Material Safety Data Sheets, mercury-free product procurement, and brominated flame retardant disclosure. No specific budget range or award value is disclosed in the procurement documents; however, contracts exceeding $500,000 require State Administrative Board approval, suggesting potential total project costs in that range depending on final proposal evaluation.