Removal and Replacement of One Steam Boiler

This Request for Proposal was issued by the City of Alexandria, Virginia (note: documentation indicates a jurisdictional mismatch with the posting location in Genesee County, Michigan) for the removal and replacement of one steam boiler at a municipal facility. The scope of work encompasses complete decommissioning of the existing boiler system, site preparation, removal and disposal of the old equipment, installation of a new steam boiler meeting current code requirements and performance specifications, testing of the replacement unit, and connection to existing steam distribution systems. Bidders must submit comprehensive proposals detailing equipment specifications, installation methodology, project timeline, and qualified personnel. The RFP required a firm fixed price submission covering all labor, materials, equipment, and incidental costs necessary to complete the project. A pre-bid meeting or site visit was available to allow contractors to inspect existing conditions and clarify requirements. The proposal submission deadline was September 30, 2021, with contract award anticipated following evaluation of responsive bids based on price, qualifications, and project approach.

The selected contractor was required to demonstrate experience with similar boiler replacement projects and maintain all necessary licenses and certifications for HVAC and steam system work. Standard contract terms applied, including performance bonds and insurance requirements, with adherence to local prevailing wage rates if applicable. Small business or local vendor preferences may have applied depending on City procurement policies. The City anticipated funding this capital improvement project through municipal budgets or bond proceeds. Project completion timeline and warranty provisions for the new boiler installation were subject to negotiation with the selected bidder. The RFP documentation did not specify a listed budget range or award value for this procurement.