Removal and Installation of Dock Levelers

The State of Kansas, Department of Administration, Office of Procurement and Contracts, on behalf of the El Dorado Correctional Facility in Butler County, is soliciting competitive bids for the removal and installation of two mechanical dock levelers. The procurement requires contractors to remove existing dock levelers and install two new mechanical units measuring 7 feet wide by 8 feet long with a capacity of 35,000 to 40,000 pounds, featuring a 16-inch lip, rear brush weather seal, and 24-inch conversion to match existing specifications. All equipment must be new, latest model production units with a minimum one-year warranty on parts and labor from the date of installation, and pricing shall be submitted on a lump-sum basis for complete turn-key removal and installation with all shipping costs included and FOB Destination prepaid. Contractors must submit bids by April 8, 2026 at 2:00 PM CST, with an optional pre-bid meeting scheduled for March 23, 2026 at 10:00 AM at the facility; written questions must be submitted by end of business March 30, 2026. Evaluation criteria include contractor-specified delivery timeframe, which may be a major evaluation factor. Bid submissions must include a current Kansas Tax Clearance Certificate, completed certifications regarding immigration reform and control, sexual harassment policies, Israel boycott compliance, telecommunications equipment certifications, and signed cost sheets and signature sheets; bids may be submitted electronically to Procurement@ks.gov or hand-delivered to 900 SW Jackson, Suite 451 South, Topeka, Kansas 66612-1286.

Bidders must be officially invited to participate in the event and must request an invitation at least 24 hours before the closing date. Contractors may claim eligibility for the Disabled Veteran Owned Business or Certified Business Bidder Preference programs if supporting documentation is included with their bid submission. The state reserves the right to accept or reject any bid and to waive minor deviations in specifications that do not alter the intended use or function; prompt payment discounts will not be considered in determining the low bid. No bid guarantee is required, and a Project Tax Exemption Certificate will be provided at award. The procurement does not identify an incumbent vendor or specific budget range, though the lump-sum pricing structure accounts for all removal, installation, equipment, shipping, and warranty costs. Successful contractors must monitor the procurement website for addenda and changes throughout the bidding process and may request tab sheets for bid openings by email to tabsheets@ks.gov within five business days of the request.