Remote Monitoring and Control System for Landfill Gas

Dane County, Wisconsin is issuing Request for Proposal #2025-RFP-002 to procure and install a remote monitoring and control system for landfill gas operations at its Department of Waste & Renewables' active landfill and Renewable Natural Gas (RNG) Plant located at 7102 Maahic Way, Madison. The procurement seeks a comprehensive solution including remote monitoring equipment for 20 primary locations and 5 additional locations, automated control valves, installation and testing services, optional remote support capabilities, on-site technician services, and annual software and maintenance subscriptions. The primary objectives are to remotely monitor and adjust landfill gas extraction wells to maintain regulatory compliance while optimizing gas quality and RNG plant operations. Qualified vendors must demonstrate strong organization capabilities, provide detailed equipment specifications meeting technical requirements, demonstrate qualified staff credentials, and comply with insurance requirements including commercial general liability, environmental impairment liability, and workers' compensation coverage. The evaluation will be points-based with 105 total points distributed across organization capabilities (25 points), equipment specifications (35 points), staff qualifications (20 points), cost (20 points), and local vendor preference (5 points). A vendor conference was scheduled for January 21, 2025, with proposals due by February 7, 2025. The anticipated contract term spans five years from April 1, 2025, to March 31, 2030, with potential for annual renewals.

The county encourages vendors to bid products with recycled content and offers local vendor preference points for organizations located within Dane County or adjacent counties. No specific set-asides for disadvantaged enterprises are noted in the available documentation. The county reserves the right to increase or decrease quantities to meet actual operational needs, providing flexibility in the final contract scope. No incumbent vendors or budget range information is detailed in the RFP summary, though the comprehensive nature of the procurement—encompassing equipment purchases, installation, testing, ongoing support, and five-year maintenance—indicates a substantial contract value appropriate for established vendors with relevant landfill gas system experience.