Reissue Term Contract Grounds Maintenance for 4 NE VA DWR Boat Landings

The Commonwealth of Virginia Department of Wildlife Resources (DWR) is soliciting sealed bids for a two-year term contract for grounds maintenance services at four boat landing locations in Northeastern Virginia: Gardy's Mill, Simonson, Coopers, and Shell. The contract, which will run from September 1, 2024, through August 31, 2026, requires comprehensive grounds maintenance including mowing, weed eating, and trash pickup at each location twice per month. Services must be performed between sunrise and sunset on any day of the week, with the contractor responsible for maintaining the boat landing sites in Northumberland, Richmond, and Westmoreland Counties. Sealed bids will be received until August 26, 2024, at 4:00 PM Eastern, with no pre-bid conference scheduled. The contract will be awarded to the lowest responsive and responsible bidder based on a firm, fixed-price per year, with the potential for a price adjustment in the second year of the initial term. Bidders must submit a completed pricing tab in the e-VA platform and provide documentation including a Certificate of Insurance and four references demonstrating similar grounds maintenance experience.

The procurement includes set-asides for Department of Small Business and Supplier Diversity (DSBSD)-certified micro and small businesses, with priority given to these vendors if their bids are determined fair and reasonable. Insurance requirements are comprehensive, mandating $1 million in general liability, $100,000 in employer's liability, and $1 million in automobile liability, with the Commonwealth of Virginia named as an additional insured. The contract allows for subcontractors with prior written approval, though the prime contractor remains fully responsible for all work performed. While no specific incumbent vendor is identified, the solicitation indicates this is a reissue of a previous term contract. The contract includes three one-year renewal options beyond the initial two-year term, providing potential long-term stability for the selected vendor. Invoicing will be monthly, with payments processed within 30 days of service completion and receipt of a valid invoice. The contract will result in multiple purchase orders, with eVA transaction fees assessed for each order.