Region 8 Traffic Signs

The New York State Department of Transportation is soliciting sealed bids for a one-time purchase contract to procure traffic signs and related materials for Region 8 (Columbia, Dutchess, Putnam, Orange East, Orange West, and Ulster counties) under IFB BA26-012, with bids due October 5, 2026 at 10:00 a.m. EST. Participation goals apply: 6% Service-Disabled Veteran-Owned Business (SDVOB), 1% Minority Business Enterprise (MBE), and 8% Women Business Enterprise (WBE); bidders must submit MWBE and SDVOB Utilization Plans and document good faith efforts to meet goals, with failure to submit required documentation resulting in bid disqualification.

The scope comprises MUTCD-compliant traffic warning signs (W1-series right turn, left turn, right curve, left curve signs in 30"×30" and 36"×36" sizes), advisory speed signs (W13-series), chevron alignment signs (24"×30"), single-digit decals in 8-inch Series E NV2 format, and galvanized U-Channel support posts (8-foot, 10-foot, and 11-foot). All signs must feature black legend on yellow 4091 sheeting with Type XI Diamond grade reflectivity, Type 645-2 specifications, 0.08-inch panel thickness, and NYS-spec Z-bar holes. Quantities vary by county and item type. Bidders must be established manufacturers, authorized dealers, distributors, resellers, or entities with at least two years of continuous business experience in large commercial or governmental environments; all products must be standard new equipment with manufacturer warranties for the manufacturer's warranty period or minimum one year from acceptance, whichever is longer.

Sealed bids are due October 5, 2026, with public bid opening at 10:00 a.m. EST. The contract period begins October 30, 2026, upon Office of the State Comptroller approval. Award is made to the lowest responsive and responsible bidder based on lowest grand total bid amount. The question-and-answer period runs through September 16, 2026, with responses issued by September 23. Bids must include pricing for all items across six delivery locations with delivery expressed in calendar days after purchase order receipt. No incumbent is identified; no business enterprises have been awarded identical or substantially similar contracts within the past five years. Bidders must comply with prevailing wage requirements, workers' compensation insurance, New York State vendor file registration, and multiple compliance certifications including conflict-of-interest, procurement lobbying, Executive Orders 16 and 177, tax registration (ST-220-CA and ST-220-TD), and Iran Divestment Act attestations.