Region 10 Carpet and Vinyl Floor Cleaning

The Texas Health and Human Services Commission (HHS) is requesting bids for carpet and vinyl floor cleaning services across Region 10 facilities, with proposals due July 30, 2026.

Bidders must submit a minimum of three verifiable references for similar contracts completed within the last five years, including business name, contact information, dates of service, and prime or subcontractor status. Company information required includes years in business, office address, current permanent and part-time employee counts, total headcount, and geographic operational limits. Bidders must also disclose industry certifications, qualifications, formal training programs relevant to staff, and applicable licenses. A narrative not exceeding one page describing experience and qualifications per Section 7.1.5 is mandatory, along with a written description of operational size and scope including the number of employees available for customer service, order fulfillment, safe shipping and handling, and the number of supervisors at each location. A minimum of two 24-hour emergency contacts with name, phone number, and email address must be provided.

All bidders must complete and acknowledge mandatory certifications and affirmations contained in Exhibits A (HHS Solicitation Affirmations) and B (Contract Affirmations and technical standards). Vendors without a current Texas Identification Number must submit Form 4109 Application for Texas Identification Number. Pricing submissions must use the standardized pricing sheet (Exhibit C) with detailed line-item breakdowns for labor, materials, equipment, and direct costs. Exhibit E-1 contains a map delineating Region 10 service areas and facility locations to inform cost estimation and project planning.

Bidders may submit responses through the optional HHS Online Bid Room portal (Exhibit E) or by other methods specified in the solicitation. Online Bid Room access requires registration through the IAMOnline portal; the registration process may take several days. For technical assistance, contact the Help Desk at 512-438-4720 or 855-435-7181 (toll-free), Monday through Friday, 7:00 A.M. to 7:00 P.M. Central Time. Technical difficulties with the optional online system do not constitute grounds for protest.