Refuse Service for Ottawa and Erie County State Parks
Closed State & local contract opportunity Posted
- Solicitation number
- SRC0000031272
- State
- Ohio
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from ohiobuys.ohio.gov. Updated .
About this opportunity
The Ohio Department of Natural Resources (ODNR) is seeking a refuse service contractor for multiple state parks in Ottawa and Erie Counties, specifically covering Kelley's Island, South Bass Island, Middle Bass Island, North Bass Island, Marblehead Lighthouse, Catawba Island, and East Harbor State Parks. The procurement involves comprehensive waste management services, including trash and recycling collection using containers ranging from 2.0 to 40.0 cubic yards in various park locations such as campgrounds, maintenance areas, and beaches. The contract term is 24 months, running from July 1, 2025, through June 30, 2027, with services predominantly required during the May to October seasonal period. Bidders must complete an accompanying Excel spreadsheet and submit it with their proposal, with special considerations for ferry access to island locations and seasonal container management. The evaluation criteria focus on selecting the lowest responsive and responsible bidder, determined by calculating a low lot total through multiplying unit costs by estimated usage. The bid response is due by June 9, 2025, and potential bidders are strongly encouraged to conduct site visits and contact park managers prior to submission, with the understanding that failure to do so will not constitute grounds for contract withdrawal if awarded.
While no specific set-aside designations are explicitly mentioned, the procurement appears to follow standard Ohio state contracting protocols that typically encourage participation from Minority Business Enterprise (MBE) and Executive Diversity Growth and Equity (EDGE) vendors. The contract requires comprehensive insurance coverage, including commercial general liability, automobile liability, and workers' compensation, as outlined in the Standard Terms and Conditions document. Contractors must affirm that all services will be performed within the United States and provide detailed disclosure of service locations. Although specific budget ranges are not disclosed, the contract covers multiple state parks with varied waste management needs, suggesting a potentially significant contract value. The procurement process includes strict compliance requirements, such as submitting monthly invoices after service completion, including all fees in flat monthly container charges, and adhering to specific invoice submission guidelines. Bidders must be prepared to handle unique logistical challenges, including seasonal operations, island access, and flexible container management as determined by individual park management.
Opportunity text
Needed Supply: Refuse Service Ordering Location and Address: See below parks! Project Background Provide refuse service for Kelley's Island, South Bass Island, Middle Bass Island, North Bass Island, Marblehead Lighthouse, Catawba Island and East Harbor State Parks. All monthly prices must include any fees - flat monthly charge per container. Ferry fees must be included in the flat monthly charges. All unused off-season containers will either be removed from property each off-season or relocated within property. Park will decide each Fall. Haulers must complete the accompanying Excel spreadsheet and submit with the bid. The term of this contract will be for 24 months, from July 1,2025 through June 30th of 2027. Specifications/Scope of Work. See accompanying Excel document for a clearer view of the information. East Harbor State Park in Ottawa County Collection Location and Contact: East Harbor State Park 1169 N Buck Rd, Lakeside, OH 43440 Mike Monnett (419)503-2041 William.Monnett@dnr.ohio.gov Specifications/Scope of Work: Marblehead Lighthouse State Park in Ottawa County Collection Location and Contact: Marblehead Lighthouse State Park 110 Lighthouse Drive, Lakeside, OH 43440 Mike Monnett (419)503-2041 William.Monnett@dnr.ohio.gov Specifications/Scope of Work: Catawba Island State Park in Ottawa County Collection Location and Contact: Catawba Island State Park 4049 Moore's Dock Rd, Catawba, OH 43452 Mike Monnett (419)503-2041 William.Monnett@dnr.ohio.gov Specifications/Scope of Work: Kelley's Island State Park in Erie County Collection Location and Contact: Kelley's Island 920 Division St, Kelley's Island, OH 43438 Chris Ashley (419)746-2546 Christopher.Ashley@dnr.ohio.gov Specifications/Scope of Work: South Bass Island in Erie County Collection Location and Contract: South Bass Island 1523 Catawba Ave, Put-In-Bay, OH 43456 Mike Pucak (419)960-9826 Michael.Pucak@dnr.ohio.gov Specifications/Scope of Work: Middle Bass Island State Park in Erie County Collection Location and Contact: Middle Bass Island 1719 Fox Rd, Middle Bass, OH 43446 Andrea Tibbles (419)764-4365 Andrea.Tibble@dnr.ohio.gov Specifications/Scope of Work: North Bass Island State Park in Erie County Collection Location and Contact: North Bass Island Isle Saint George, OH 43436 Anrea Tibbles (419)764-4365 Andrea.Tibble@dnr.ohio.gov Site Visit & Point of Contact Prior to submitting a bid response, offerors are encouraged to visit or contact Kelley's Island, South Bass Island, Middle Bass Island, North Bass Island, Marblehead Lighthouse, Catawba, and East Harbor State Park Managers. See above. Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract. Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive. Invoices shall be submitted after each monthly service is completed. Only per container fees to be submitted on invoices. The following link provides instructions for how to view and respond to a Quick Quote Solicitation:
OhioBuys Bidder & Supplier Training | State of Ohio Procurement If you encounter an issue or have a question regarding Ohio|Buys, please contact the Ohio Shared Services Help Desk through one of the options listed below:
- Email at OBM.ContactCenter@OBM.Ohio.Gov - Please put "Ohio|Buys" in the subject line
- Phone at 614-338-4781 or 1-877-OHIOSS1 (1-877-644-6771)
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