RFP_Refuse Service for North Bass, Middle Bass, South Bass, Kelleys Island, East Harbor, Catawba and Marblehead Lighthouse.pdf
PDF 225 KB Posted
- Solicitation number
- SRC0000031272
- Issued by
- Putnam County, Ohio
About this file
This is a Request for Proposal (RFP) issued by the Ohio State Parks and Watercraft for refuse service across multiple state parks in Ottawa and Erie Counties, specifically covering Kelley's Island, South Bass Island, Middle Bass Island, North Bass Island, Marblehead Lighthouse, Catawba Island, and East Harbor State Parks. The contract term is 24 months, from July 1, 2025 through June 30, 2027, with haulers required to complete an accompanying Excel spreadsheet and submit it with their bid. Bidders are encouraged to visit or contact park managers prior to submitting a response, and failure to do so will not be considered a valid reason to be released from the contract if awarded. The contract will be awarded to the lowest responsive and responsible bidder determined by low lot total, calculated by multiplying unit costs by estimated usage.
Pricing is structured with monthly container fees that must include all associated costs, including ferry fees, and containers will either be removed or relocated during off-seasons based on park decisions. Invoices must be submitted directly to Financial Shared Services after each monthly service is completed, with specific requirements for invoice formatting including purchase order numbers, detailed service descriptions, and no Ohio sales tax. The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement, with invoices processed through three submission options: email to invoices@ohio.gov or mail to a specified Columbus address. The procurement follows a detailed evaluation process that requires bidding on all items to be considered responsive.
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Text version
Rev. 6/3/22
Needed Supply: Refuse Service
Ordering Location and Address: See below parks!
Project Background Provide refuse service for Kelley’s Island, South Bass Island, Middle Bass Island, North Bass Island, Marblehead Lighthouse, Catawba Island and East Harbor State Parks. All monthly prices must include any fees - flat monthly charge per container. Ferry fees must be included in the flat monthly charges. All unused off-season containers will either be removed from property each off-season or relocated within property. Park will decide each Fall.
Haulers must complete the accompanying Excel spreadsheet and submit with the bid.
The term of this contract will be for 24 months, from July 1,2025 through June 30th of 2027.
Specifications/Scope of Work. See accompanying Excel document for a clearer view of the information.
East Harbor State Park in Ottawa County
Collection Location and Contact:
East Harbor State Park 1169 N Buck Rd, Lakeside, OH 43440 Mike Monnett (419)503-2041 William.Monnett@dnr.ohio.gov
Specifications/Scope of Work:
Marblehead Lighthouse State Park in Ottawa County
Marblehead Lighthouse State Park 110 Lighthouse Drive, Lakeside, OH 43440 Mike Monnett (419)503-2041 William.Monnett@dnr.ohio.gov
Catawba Island State Park in Ottawa County
Catawba Island State Park 4049 Moore's Dock Rd, Catawba, OH 43452 mailto:William.Monnett@dnr.ohio.gov
Mike Monnett (419)503-2041 William.Monnett@dnr.ohio.gov
Kelley’s Island State Park in Erie County
Kelley’s Island 920 Division St, Kelley's Island, OH 43438 Chris Ashley (419)746-2546 Christopher.Ashley@dnr.ohio.gov
South Bass Island in Erie County
Collection Location and Contract:
South Bass Island 1523 Catawba Ave, Put-In-Bay, OH 43456 Mike Pucak (419)960-9826 Michael.Pucak@dnr.ohio.gov
Middle Bass Island State Park in Erie County
Middle Bass Island 1719 Fox Rd, Middle Bass, OH 43446 Andrea Tibbles (419)764-4365 Andrea.Tibble@dnr.ohio.gov
North Bass Island State Park in Erie County
North Bass Island Isle Saint George, OH 43436 Anrea Tibbles (419)764-4365 Andrea.Tibble@dnr.ohio.gov
Site Visit & Point of Contact Prior to submitting a bid response, offerors are encouraged to visit or contact Kelley’s Island, South Bass Island, Middle Bass Island, North Bass Island, Marblehead Lighthouse, Catawba, and East Harbor State Park Managers. See above.
Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.
Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.
mailto:Christopher.Ashley@dnr.ohio.gov mailto:Michael.Pucak@dnr.ohio.gov mailto:Andrea.Tibble@dnr.ohio.gov mailto:Andrea.Tibble@dnr.ohio.gov
Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items.
Failure to bid all items may result in the bidder being deemed not responsive.
Invoices shall be submitted after each monthly service is completed. Only per container fees to be submitted on invoices.
Innovating Accounts Payables
Invoices Origin-DNR-U55
All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).
There are three options available to submit invoices to FSS:
• EMAIL the invoice to: invoices@ohio.gov
• MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880
In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.
1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.
2. Supplier full name as it appears on your PO.
3. The Ship to and/or service facility name and full address
4. Unique invoice number
5. Date of service or date work was completed.
6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.
7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.
8. No State of Ohio sales tax
9. Remit to address must match our records for payment
10. This PO is only valid for the goods and/or services received through June 30, 20XX.
11. Any goods/services received after June 30, 20XX will require a new PO.
All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.
For the purchase of services use the following statement:
The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.
mailto:invoices@ohio.gov
File details come from the government source that posted it. Updated .