Refuse Collection Services for University of Hawaii at Hilo

The University of Hawaii at Hilo is requesting bids on refuse collection services across three operational areas—Main Campus Housing, Main Campus, and Off-Campus locations—under IFB 27-6095, with bids due October 27, 2026 at 2:30 p.m. Hawaii Standard Time. Prevailing wage compliance under Hawaii Revised Statutes Section 103-55 is mandatory, with hourly rates ranging from $29.09 to $31.47 for fiscal year 2026-2027.

The scope encompasses weekly refuse collection at 29 designated pickup locations throughout Hilo, totaling an estimated 4,510 annual pickups. The five line items cover Area 1 Main Campus Housing (825 pickups each for 3 cubic yard and 4 cubic yard containers), Area 2 Main Campus (1,456 pickups for 3 cubic yard containers and 312 pickups for 4 cubic yard containers), and Area 3 Off-Campus (1,092 pickups for 3 cubic yard containers). The contractor must provide all labor, equipment, containers, transportation, and disposal services. Bidders must submit pricing on a per-pickup basis, specifying the percentage of the bid price attributable to County of Hawaii landfill/disposal fees and labor costs. Three client references from current refuse collection clients are required. The contractor must maintain a permanent office location on the island of Hawaii and carry comprehensive insurance: general liability of $1,000,000 per occurrence/$2,000,000 general aggregate, automobile liability of $1,000,000 per person/accident, workers' compensation, and employers' liability coverage.

The contract commences December 1, 2026, for an initial one-year term with four optional annual renewals, potentially extending five years total. Award is made to the lowest responsive and responsible bidder. Escalation provisions allow price adjustments for increases in County landfill fees and state prevailing wage rates upon written request and documentation. Questions are due October 13, 2026, with responses posted by October 20. Site visits are required and must be arranged with William Walters, Director of Auxiliary Services, Monday through Friday between 8:00 a.m. and 3:30 p.m. Bids must be submitted electronically through Hawaii's HIePRO procurement system.