Refrigerator Replacement 2025-2026

The Energy Resource Center (ERC), a 501(c)(3) nonprofit organization, is soliciting bids for a refrigerator replacement program targeting low-income households across five Colorado county regions through an Invitation to Bid (IFB) process. The procurement seeks a vendor to supply and install approximately 300 energy-efficient refrigerators during the 2025-2026 program year, running from July 1, 2025 through June 30, 2026. Specific deliverables include white top freezer models ranging from 15 to 21 cubic feet, with configurations for standard and handicap clients, that are approximately 10% more efficient than current federal standards. Vendors must provide refrigerators with a minimum one-year parts and labor warranty and commit to complete delivery, installation, and customer instruction services. The bid submission deadline is May 23, 2025, with electronic proposals required through the Rocky Mountain E-Purchasing System. Evaluation criteria will include delivery time, material quality, and pricing, with the ERC reserving the right to award bids to one or multiple vendors.

The procurement is funded through multiple sources, including the U.S. Department of Energy, Colorado Energy Office, Xcel Energy, and other public and private entities. While no specific set-aside designations are explicitly mentioned, the program is part of the State of Colorado Purchasing Agreement, which allows flexible procurement options. The contract requires vendors to handle refrigerator delivery to occupied houses or apartments, perform door swing changes if applicable, install icemakers, and recycle old refrigerators in compliance with Section 608 of the Clean Air Act. Although specific budget ranges are not detailed, the scope suggests a substantial procurement involving approximately 300 refrigerator replacements. The program's primary objective is reducing energy consumption for low-income households, with the ERC serving as the administering organization coordinating this comprehensive refrigerator replacement initiative across Colorado's county regions.