Refrigerator Replacement

The Energy Resource Center (ERC), a 501(c)(3) non-profit organization, is seeking bids for refrigerator replacement and recycling services across five Colorado county regions through an Invitation to Bid (IFB) for the 2024-2025 program year. The procurement covers the purchase, delivery, installation, and recycling of new energy-efficient refrigerators for low-income households, with an anticipated volume of approximately 300 replacements annually. Specific refrigerator requirements include white models in multiple sizes (15, 18, 21 cu. ft. top freezer, 21 cu. ft. side-by-side, or 19 cu. ft. bottom freezer), which must be approximately 10% more efficient than current federal standards and meet UL certification. Vendors must provide complete service including purchasing, warehousing, distribution, delivery within five working days of purchase order, installation, and recycling of old units in compliance with the Clean Air Act. The bid submission deadline is May 24, 2024, with electronic submissions required through the Rocky Mountain E-Purchasing System. Evaluation criteria will likely include delivery time, material quality, pricing, and overall service capability.

The contract appears open to multiple vendors and does not specify explicit set-aside designations for disadvantaged businesses. Vendors must be capable of serving ERC's five office locations across Colorado and provide a minimum one-year manufacturer's warranty on all refrigerators. The program is funded through the U.S. Department of Energy, Colorado Energy Office, and Xcel Energy, operating as part of the State of Colorado Purchasing Agreement. While specific budget ranges are not detailed, the contract allows for potential price negotiations during the program year to account for manufacturing cost increases. The primary objective is to reduce energy consumption for low-income residents by replacing inefficient appliances, with the program targeting households across multiple Colorado counties. The contract will run from July 1, 2024, through June 30, 2025, offering potential ongoing opportunities for qualified vendors who can meet the technical and service requirements of the refrigerator replacement initiative.