Refrigerant

The State of Texas, specifically the Texas Department of Criminal Justice (TDCJ), is conducting a procurement opportunity for refrigerant products to support state agency operations. This contract solicitation seeks qualified vendors to supply refrigerant with specific requirements for competitive bidding. The procurement involves the delivery of new and unused refrigerant products, with vendors required to provide detailed pricing, comply with technical specifications, and meet established delivery schedules. Bids must be submitted by January 16, 2026, with pricing to remain firm for 30 days after the bid opening. Vendors are expected to provide F.O.B. destination pricing with freight prepaid and must include their Texas Identification Number and Federal Employer Identification Number. The evaluation criteria will consider factors such as cost, product quality, and vendor capability to meet delivery requirements, with the TDCJ reserving the right to award based on low line item bid, low total, or any combination that best serves state interests.

The procurement may include set-asides for small or disadvantaged businesses in accordance with Texas procurement regulations. Bidders must comply with multiple state and federal compliance certifications, including E-Verify requirements, child support payment obligations, and COVID-19 vaccination restrictions. While specific budget ranges are not explicitly detailed, the solicitation suggests the contract could be significant, with contracts valued at $1 million or greater requiring additional documentation such as a Disclosure of Interested Parties form. Potential vendors must establish direct deposit accounts and submit appropriate W-9 forms, and will be subject to audit by the State Auditor's Office. To participate, bidders must register their contact information to receive potential amendments, with all updates posted on the Electronic State Business Daily. The TDCJ maintains comprehensive rights to terminate the contract if insufficient funds are appropriated and requires vendors to operate as independent contractors with no entitlement to employee benefits.