Recycling Services - Refrigerant

Alachua County is requesting quotations for certified refrigerant recovery services on an as-needed basis under RFQ #27-558-MM, with responses due August 26, 2026 at 5:00 p.m., and questions due August 16, 2026.

The scope covers certified recovery and proper documentation of refrigerants from white goods and appliances containing CFCs, HCFCs, HFCs, or other regulated substances in compliance with applicable state and federal laws. Services include tagging each appliance with a visible sticker indicating refrigerant removal with date and technician certification information, and maintaining detailed logs of refrigerant type, quantity, and destination for disposal or recycling. Logs must be made available to the County upon request. Work is performed at Leveda Brown Environmental Park & Transfer Station, 5115 NE 63rd Avenue, Gainesville, Florida 32609.

The County intends to award a blanket purchase order for the fiscal year October 1, 2026 through September 30, 2027. Pricing is submitted on a per-unit basis for discharge and recycling of refrigerant waste with removal of freon. An escalation clause allows annual price adjustments not to exceed 3 percent, with escalation requests required 120 days prior to contract renewal.

Respondents must carry Type C Pollution and Hazardous Waste coverage with commercial general liability of $1 million, automobile liability of $1 million, workers compensation at statutory limits, and pollution liability of $1 million per claim. Vendors must register with the Florida Department of State or their respective state, provide a W-9 form, confirm compliance with vendor eligibility requirements, and provide a Certificate of Insurance naming Alachua County as an additional insured. Site visits are the responsibility of respondents. The County reserves the right to accept or reject any and all quotes in whole or in part. Responses must be submitted electronically through the OpenGov Procurement portal. Contact: Mandy Mullins, Procurement Agent I, mmmullins@alachuacounty.us or (352) 384-3090.