Recycling Services for the City of Cheyenne Sanitation Division

The City of Cheyenne, Wyoming is issuing Request for Proposal (RFP #4-26) for comprehensive recycling services to support the City of Cheyenne Sanitation Division. The City seeks proposals from properly licensed and permitted recycling facility operators to process approximately 12-16 tons per day of recyclable materials collected from approximately 22,820 residential and multi-family units plus 400 commercial accounts. The recyclable materials include newspapers, magazines, cardboard, plastics (#1, #2, #4, and #5), steel cans, aluminum cans, foil, junk mail, office pack, and glass food and beverage containers, with historical annual tonnage volumes ranging from 2,004.67 to 3,696.77 tons based on 2021-2025 data. Proposers must submit both technical and price proposals simultaneously through the City's OpenGov e-procurement portal, with questions due by March 12, 2026 at 5:00 p.m. and final proposals due by March 25, 2026 at 3:00 p.m. The evaluation process employs a two-step procedure with technical review occurring on March 27, 2026, site visits on qualified facilities, and price proposal unsealing only for qualified proposers, followed by interviews on March 30, 2026. Evaluation criteria include applicable experience (20 points), approach to contaminated loads (15 points), market revenue share potential (10 points), market expertise (15 points), adequate resources (10 points), facility location (10 points), hauling proposal (10 points), proposal readability (5 points), and resident contractor status (5 points). The contract term is three years with options to extend for two additional three-year terms by mutual agreement, with professional services agreement finalization scheduled for April 1, 2026, City Council approval on April 27, 2026, and contract execution and notice-to-proceed by May 1, 2026.

Wyoming resident contractors are encouraged to participate and should provide certification from the State of Wyoming Workforce Services when applicable, with resident contractor status constituting a weighted evaluation factor of 5 points. The RFP does not reference specific incumbent vendors or current contractors, indicating this may represent a new service arrangement or transition from an existing provider. Proposers must provide pricing on a per-ton basis for loose-filled recyclables, baled comingled recyclables, and baled cardboard, as well as transportation services with cost-per-trip rates for hauling materials from the City's transfer station to the contractor's material recovery facility (MRF). The proposal must demonstrate detailed current facility operations, employee resources, material sorting and storage procedures, market analysis capabilities, contaminated load identification protocols, and revenue-sharing formulas for materials exceeding specified price thresholds, along with three current customer references with monthly tonnage data. No specific award value or budget range is disclosed in the procurement documents; however, the substantial volume of 12-16 tons daily suggests a significant contract value dependent on pricing structures and potential revenue-sharing arrangements. The City reserves the right to reject any or all proposals and to negotiate with the highest-ranked proposer, with the option to pursue discussions sequentially with second and third-ranked proposers if primary negotiations are unsuccessful.