Recycling_Services_for_the_City_of_Cheyenne_Sanitation_Division.pdf

REQUEST FOR PROPOSAL

RFP 4-26

RECYCLING SERVICES FOR THE CITY OF CHEYENNE SANITATION

DIVISION

City of Cheyenne

2101 O'Neil Ave., Room 309

Cheyenne, WY 82001

RELEASE DATE: February 25, 2026

DEADLINE FOR QUESTIONS: March 12, 2026

RESPONSE DEADLINE: March 25, 2026, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

Request For Proposal #RFP 4-26 Title: Recycling Services for the City of Cheyenne Sanitation Division https://procurement.opengov.com/portal/cheyennecity

City of Cheyenne

REQUEST FOR PROPOSAL

Recycling Services for the City of Cheyenne Sanitation Division

I. Introduction II. Request for Proposal

III. Vendor Questionnaire

Attachments:

A - RFP 4-26

1. Introduction

1.1. Summary

The City of Cheyenne (“City”) is currently seeking proposals for the following work as specified:

Recycling Services for the City of Cheyenne Sanitation Division. The Proposer shall be properly licensed and permitted to run a Recycling Facility in their jurisdiction of operation.

1.2. Contact Information

TJ Barttelbort

Purchasing Manager

2101 O'Neil Ave, Room 309

Cheyenne, WY 82001

Email: tbarttelbort@cheyennecity.org

Phone: (307) 773-1045

Department:

Purchasing

1.3. Timeline

Release Project Date February 25, 2026

1st Legal Advertisement February 27, 2026

2nd Legal Advertisement March 6, 2026

Question Submission Deadline March 12, 2026, 5:00pm

Addendum Response Deadline March 16, 2026, 5:00pm

Proposal Submission Deadline March 25, 2026, 3:00pm

Review Committee reviews proposals, and selects Firms for interviews (If necessary)

March 27, 2026 mailto:tbarttelbort@cheyennecity.org tel:(307)773-1045

Interviews are held (If necessary), and review committee completes final selection

March 30, 2026

Professional Services Agreement finalized with successful Firm

April 1, 2026

Agenda Submission Deadline April 8, 2026

Agreement placed on City Council for

Referral

April 13, 2026

Agreement at Finance Committee April 21, 2026

Agreement City Council Meeting:

Agreement approved/disapproved.

April 27, 2026

Contract Execution April 28, 2026

Notice-to-proceed issued by City if

Agreement approved

May 1, 2026

2. Request for Proposal

Recycling Services for the City of Cheyenne Sanitation Division

RFP 4-26

2.1. PROPOSAL REQUIREMENTS

To be considered, proposals must be received via the City's eProcurement Portal

Any proposal received after that time shall not be considered Email or fax submittals shall not be considered.

2.2. PROPOSAL SUBMISSION FORMAT

The City will utilize a two-step process for selection through this solicitation. This process dictates that proposers divide their submittals into two parts: a technical proposal and a price proposal. Proposers shall submit their technical proposals and price proposals simultaneously on the date and time specified in this RFP via the City's eProcurement Portal.

2.3. TECHNICAL PROPOSAL:

Technical proposal shall be uploaded via the City's eProcurement Portal.

2.4. PRICE PROPOSAL:

Price proposals are to be submitted in accordance with the requirements of this section via the City's eProcurement Portal.

PROPOSERS ARE INSTRUCTED TO ENSURE THAT ANY PRICING INFORMATION IS NOT INCLUDED IN THE

TECHNICAL PROPOSAL

ANY PREMATURE REVIEW OF PRICING INFORMATION THAT IS MISTAKENLY INCLUDED WITH THE

TECHNICAL PROPOSAL, WILL BE BASIS FOR PROPOSAL REJECTION.

2.5. ADDENDA

Any and all Proposers may make inquiries in writing to City at any time prior to 5:00 pm on Thursday, March 12, 2026. Any written question of a Proposer regarding the meaning or interpretation of the RFP, work scope, specifications, etc., must be submitted to the City prior to the above specified date. The City shall make reasonable efforts to ensure that clarifications given to any prospective Proposer shall be similarly furnished to all prospective Proposers in summary form as an addendum to this RFP if the lack of such information could reasonably be considered prejudicial towards uninformed Proposers. No technical assistance shall be given by the City to any Proposer in preparation of its proposal.

The City intends to respond to all questions and inquires no later than, Monday, March 16, 2026

Written inquiries shall be submitted via the City's eProcurement Portal.

https://procurement.opengov.com/portal/cheyennecity

Any or all changes, additions, or clarifications in connection with this RFP shall be issued by the City in the form of written addenda. Oral comments, responses and/or representations shall not be binding upon the City.

If any Addenda are issued, each Proposer must acknowledge each addenda via the City's eProcurement

Portal.

THE CITY WILL CONSIDER AS INCOMPLETE ANY PROPOSAL IN WHICH ALL ADDENDA ARE NOT

ACKNOWLEDGED, AND THIS WILL BE A BASIS FOR PROPOSAL REJECTION.

2.6. AWARD OF CONTRACT

The selected Agency shall be required to sign a professional services agreement in the form provided by the City of Cheyenne, which will incorporate this RFP and the proposal submitted by that advisor and agree to the terms and conditions therein. Any violation of professional services agreement provisions by the advisor will be cause for immediate termination.

The selected firm shall provide a Certificate of Insurance, as required in the Professional Services

Agreement.

3. Vendor Questionnaire

3.1. Upload your Technical Proposal *

Please upload file in PDF file format.

*Response required

3.2. Upload your Cost Proposal*

Please upload file in PDF file format.

PROPOSERS ARE INSTRUCTED TO ENSURE THAT ANY PRICING INFORMATION IS NOT INCLUDED IN THE

TECHNICAL PROPOSAL

ANY PREMATURE REVIEW OF PRICING INFORMATION THAT IS MISTAKENLY INCLUDED WITH THE

TECHNICAL PROPOSAL, WILL BE BASIS FOR PROPOSAL REJECTION.

*Response required

3.3. Have you read and understood all aspects of the RFP?*

☐ Yes

☐ No

*Response required

3.4. Proposal Shelf Life *

Please confirm your proposal will be valid for at least 120 days

☐ Please confirm

*Response required

3.5. RESIDENT FIRM*

Please select if your Firm is classified as a resident firm, that is registered with the Wyoming Department of Workforce Services:

https://dws.wyo.gov/dws-division/labor-standards/resident-contractor-resources/

☐ Yes

☐ No

*Response required

3.6. RESIDENT CONTRACTOR CERTIFICATION

If your firm is a Resident Contractor, please upload your Certificate from the State of Wyoming

Workforce Services. If your firm is not a Resident Contractor, no upload is required.

https://dws.wyo.gov/dws-division/labor-standards/resident-contractor-resources/

3.7. PROPOSER INFORMATION

3.7.1. PROPOSER / FIRM NAME *

Name of Company Submitting Bid.

*Response required

3.7.2. FIRMS PHYSICAL ADDRESS*

Please provide, Street Address, City, State, and Zip Code.

*Response required

3.7.3. FIRM PHONE NUMBER*

Please provide phone number for Firm.

*Response required

3.7.4. FIRM E-MAIL ADDRESS*

Please provide e-mail address for Firm.

*Response required

3.7.5. PROPSERS SIGNATURE (NAME & TITLE)*

Please type the Name & Title of person authorized to submit a Proposal on behalf of the Firm.

*Response required