The City of Warwick, Rhode Island, located in Kent County, is seeking professional printing and mailing services for their annual Recycling Calendar through a competitive bid process. The procurement involves printing 31,000 calendars with specific technical requirements, including a 12 x 9 finished size, 32 plus cover pages, printed on Sappi Porcelain 80#Cover Gloss White stock with 4/4 bleed full coverage and saddle stitch binding. Key deliverables include a final proof to be delivered by October 15, 2025, with complete printing and mailing services to be finished by December 12, 2025. The bid specifications require vendors to prepare mail files, ink jet address calendars, and sort and deliver to a designated Post Office branch, with a maximum mailing quantity of 33,000. Bids are due by 11:00 AM on August 19, 2025, with bid opening occurring the same day at 65 Centerville Road, Meeting Room 2. Evaluation criteria include total price for printing and mailing, per-piece postage cost, and potential press proof revision costs.

The solicitation does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. The City reserves the right to accept or reject any bids and may consult additional purchasing consortiums including RI State MPA, NASPO, and MHEC for comparable unit pricing. While specific budget ranges are not detailed, vendors must submit comprehensive pricing that includes printing, mailing, and potential additional services. The bid requires vendors to use their Rhode Island bulk-rate indicia, and any excess calendars must be delivered to the City of Warwick at no additional cost. The procurement appears open to qualified printing and mailing service providers who can meet the technical specifications and delivery requirements. No information is provided about incumbent vendors or existing technological infrastructure that might require integration.

Recycling Calendar Printing and Mailing

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