Recreation Supplies - Parks & Recreation

The City of Pasadena Parks, Recreation and Community Services Department is seeking competitive bids for recreation supplies, specifically game boards and art & craft materials for various youth and teen programs. The procurement involves purchasing a comprehensive range of items including wooden craft sticks, crayons, markers, paint sets, scissors, masking tape, plaster, tempera paint, tissue paper, paper rolls, board games like Chutes and Ladders, UNO cards, and wooden jigsaw puzzles. Vendors must submit electronic bids through the City's eProcurement Portal by 2:00 pm on November 13, 2023, with a contract period spanning from November 20, 2023, to June 30, 2024. Evaluation criteria include being the lowest responsive and responsible bidder, with vendors required to bid on all line items and include shipping and California state tax in their pricing. Key requirements include providing product specifications, ensuring delivery within 5 business days, and being prepared to submit additional documentation such as W-9 forms, business licenses, and insurance documentation. The City prefers to award the contract to a single vendor but may consider multiple vendors based on factors like manufacturer, brand, availability, pricing, and delivery capabilities.

The solicitation includes provisions for equal employment opportunity and emphasizes local preferences for Pasadena residents. Vendors must complete several mandatory forms, including an Affidavit of Equal Opportunity Employment & Non-segregation (Form AA-1), Project Workforce Utilization details (Form AA-2), and Current Permanent Workforce Utilization information (Form AA-3). Vendors are required to have a Unique Entity Identifier (UEI) from SAM.gov, with failure to provide this potentially resulting in a non-responsive bid. The procurement includes compliance requirements with the City's Living Wage Ordinance for contracts exceeding $25,000. While specific budget ranges are not explicitly stated, the contract quantities will be approximate and based on program registrations. Vendors must demonstrate relevant experience through a standardized form documenting up to five previous projects, which will help establish their capability to provide the required recreation supplies. The City's approach suggests a commitment to transparency, equal opportunity, and selecting a vendor that can comprehensively meet the department's recreational supply needs.