Recreation Items for Resale in Offender Canteens

The Missouri Department of Corrections is conducting an Invitation for Bid (IFB #931CR18036) to procure recreation items for resale in offender canteens across twenty-two correctional facilities. The solicitation seeks vendors to supply specific recreational items including 20 cases of racquet balls, 20 cases of chess sets, 13 cases of double six dominos, 1,569 cases of poker playing cards, 311 cases of pinochle playing cards, 25 cases of Sudoku puzzle booklets, 13 cases of crossword puzzle booklets, and 25 cases of word search puzzle booklets. Bidders must provide detailed product specifications, including brand names, case quantities, and vendor item numbers, with strict requirements on packaging and product characteristics. The bid period runs from March 2, 2018, to March 20, 2018, at 3:00 PM CDT, with bids to be submitted either as sealed hard copies or electronically through the MissouriBUYS system. Key delivery terms include FOB Destination with freight prepaid and allowed, including unloading at Department docks or designated sites, and payment terms are Net 45 days based on final delivery, inspection, and acceptance of items.

The solicitation does not mention any specific set-aside designations or restrictions on vendor participation, indicating that all vendors are eligible to respond. No incumbent vendors or existing contractors are identified in the documentation. The contract will have an initial term with up to three one-year renewal options, requiring vendors to specify maximum increase or minimum decrease percentages for each renewal period, calculated against the original contract price. While no specific budget range or total contract value is explicitly stated, the extensive quantities suggest a significant procurement opportunity. Vendors must adhere to specific brand requirements, such as using only Aviator, Bicycle, or Maverick brands for playing cards, and meeting precise packaging specifications like maximum case counts for different items. The contract will be awarded to the lowest and best bidder, with pricing adjustments limited to a maximum of 1% for each renewal period, calculated against the original contract price.