IFB931CR18036_Jan_20_25_solicitation_doc.pdf
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- Attached to
- Recreation Items for Resale in Offender Canteens
- Solicitation number
- IFB931CR18036
- Issued by
- Clark County, Jefferson City, Missouri
About this file
This is an Invitation for Bid (IFB931CR18036) issued by the Missouri Department of Corrections for recreation items to be sold in Offender Canteens across twenty-two correctional facilities. The solicitation requests bids for various recreational items including racquet balls (20 cases), chess sets with boards (20 cases), double six dominos (13 cases), playing cards - poker deck (1,569 cases), playing cards - pinochle deck (311 cases), Sudoku puzzle booklets (25 cases), crossword puzzle booklets (13 cases), and word search puzzle booklets (25 cases). The bid period runs from March 2, 2018, at 5:00 PM CST to March 20, 2018, at 3:00 PM CDT. Delivery terms specify FOB Destination with freight prepaid and allowed, including unloading at Department docks or other designated sites.
Payment terms are Net 45 Days, with payments processed after final delivery, inspection, and acceptance of items. The contract includes three renewal periods, each with a maximum increase or minimum decrease of 1% calculated against the original contract price (not cumulative). All vendors are eligible to respond to this bid. Playing cards must be Aviator, Bicycle, or Maverick brands only with standard decks and no special designs. Puzzle booklets have maximum case counts of 80 booklets, while chess sets and dominos must be solid plastic or wooden pieces.
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Text version
Solicitation Number: IFB931CR18036
Recreation Items for Resale in Offender Canteens
Invitation for Bid (IFB)
DOC - Dept of Corrections
March 02, 2018 - March 20, 2018
Page:2
General Header Information
IFB931CR18036
No. IFB931CR18036 Title: Recreation Items for Resale in Offender Canteens Start Date: March 02, 2018 at 5:00:00 PM CST End Date: March 20, 2018 at 3:00:00 PM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: The Missouri Department of Corrections wishes to setup a contract for the purchase of recreation items to be sold in the Offender Canteens within twenty-two (22) correctional facilities.
Delivery Terms: Free On Board Destination Delivery Notes: Delivery shall include unloading shipments at the Department dock or other designated unloading site(s) as requested by the Department. All orders must be shipped FOB Destination, Freight Prepaid and Allowed.
Payment Terms: Net 45 Days Payment Notes: All payment terms shall be as stated in the terms and conditions of this contract. Payments will be processed based on final delivery, inspection, and acceptance of the item(s).
Contact Information: DOC - Dept of Corrections Lisa Graham 2729 Plaza Drive Jefferson City MO, 65109 United States Tel: 573-526-6611 Fax: 573-522-1562 lisa.graham@doc.mo.gov
Contact Details: If you have any questions, please contact:
Lisa Graham 2729 Plaza Drive Jefferson City MO, 65109 United States Tel: 573-526-6611 Fax: 573-522-1562 lisa.graham@doc.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
IFB931CR18036
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
IFB. Vendors should fill out and sign exhibit A and any others that apply. Vendors should attach the exhibits to their bid.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
IFB931CR18036
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a SEALED, hard copy to the Missouri Department of Corrections (see addiitonal instrustions for Sealed Bids), or 2) review and accept the solicitation documents under the
Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
Sealed Bid Submission Sealed bids must be delivered to the Missouri Department of Corrections, Purchasing Section, 2729 Plaza
Drive, Jefferson City, MO 65109, or P.O. Box 236, Jefferson City, MO 65102. The bidder should clearly identify the
IFB number on the lower right or left-hand corner of the container in which the bid is submitted to the Department. This number is essential for identification purposes.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed
RFP/IFB exhibits (e.g., Exhibit A through Exhibit G ) including Pricing Pages
Page:5
Documents:
IFB 931CR18036 Recreation Items.pdf
IFB Addendum 931CR18036 Recreation Items.pdf
IFB Addendum 002 931CR18036 Recreation Items.pdf
Page:6
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Racquest Balls case 20.00
Additional Item Fields
1. Brand Bid(required):Bidder to state brand bidding
2. Balls per Can(required):Bidder to state number of balls per can
3. Cans per Case(required):Bidder to state number of cans per case
4. Vendor Item #(required):Bidder to state the vendor item number
Item Specification for Racquest Balls
Description: Clear Plastic Can Can must be barcoded 2 or 3 balls per can Maximum case count – 24 cans (Estimated quantities based on 24 cans per case)
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Chess Set Complete with
Board case 20.00
Additional Item Fields
1. Brand Bid(required):Bidder to state brand bidding
2. Case Count(required):Bidder to state number of sets per case
3. Vendor Item #(required):Bidder to state the vendor item #
Item Specification for Chess Set Complete with Board
Description: Solid plastic or wooden individual Chess pieces Maximum case count – 24 sets (Estimated quantities based on 12 sets per case)
3 Double Six Dominos case 13.00
Additional Item Fields
1. Brand Bid(required):Bidder to state brand bidding
2. Case Count(required):Bidder to state number of sets per case
3. Vendor Item #(required):Bidder to state the vendor item #
Item Specification for Double Six Dominos
Description: Solid plastic or wooden pieces Maximum case count – 12 sets (Estimated quantities based on 12 sets per case)
4 Playing Cards - Poker
Deck case 1,569.00
Additional Item Fields
1. Brand Bid(required):Bidder to state brand bidding
2. Case Count(required):Bidder to state number of decks per case
3. Vendor Item #(required):Bidder to state the vendor item number
Item Specification for Playing Cards - Poker Deck
Description: Aviator, Bicycle or Maverick Brands Only Brands standard deck – no special designs Maximum case count – 12 decks (Estimated quantities based on 12 decks per case)
5 Playing Cards - Pinochle
Deck case 311.00
Additional Item Fields
1. Brand Bid(required):Bidder to state brand bidding
2. Case Count(required):Bidder to state number of decks per case
3. Vendor Item #(required):Bidder to state the vendor item number
Item Specification for Playing Cards - Pinochle Deck
Description: Aviator, Bicycle or Maverick Brands Only Brands standard deck – no special designs Maximum case count – 12 decks (Estimated quantities based on 12 decks per case)
Page:7
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
6 Sudoku Puzzle Booklet case 25.00
Additional Item Fields
1. Style Bidding (digets, large print)(required):Bidder to state style of booklet bidding (digest, large print)
2. Number of Booklet Styles per Case(required):Bidder to state the number of booklet styles per case
3. Pages per Booklet(required):Bidder to state number of pages per booklet
4. Booklets per Case(required):Bidder to state the number of booklets per case
5. Vendor Catalog/Item #(required):Bidder to state the vendor catalog/item number
Item Specification for Sudoku Puzzle Booklet
Description: Maximum case count – 80 booklets (Estimated quantities based on 72 books per case)
7 Crossword Puzzle Booklet case 13.00
Additional Item Fields
1. Style Bidding (digest, large print)(required):Bidder to state the style of booklet bidding (digest, large print)
2. Number of Booklet Styles per Case(required):Bidder to state the number of booklet styles per case
3. Pages per Booklet(required):Bidder to state the number of pages per booklet
4. Booklets per Case(required):Bidder to state the number of booklets per case
5. Vendor Catalog/Item #(required):Bidder to state the vendor catalog/item number
Item Specification for Crossword Puzzle Booklet
Description: Maximum case count – 80 booklets (Estimated quantities based on 80 books per case)
8 Word Search Puzzle
Booklet case 25.00
Additional Item Fields
1. Style Bidding (digest, large print)(required):Bidder to state the style of booklet bidding (digest, large print)
2. Number of Booklet Styles per Case(required):Bidder to state the number of booklet styles per case
3. Pages per Booklet(required):Bidder to state the number of pages per booklet
4. Booklets per Case(required):Bidder to state the number of booklets per case
5. Vendor Catalog/Item #(required):Bidder to state the vendor catalog/item number
Item Specification for Word Search Puzzle Booklet
Description: Maximum case count – 80 Booklets (Estimated quantities based on 80 books per case)
9 First Renewal Period
Maximum Increase or
Minimum Decrease percent 1.00
Item Specification for First Renewal Period Maximum Increase or Minimum Decrease
Description: Vendor to state the maximum increase or minimum decrease for the first renewal period All increases or decreases shall be calculated against the ORIGINAL contract price, NOT against the previous year’s price. A CUMULATIVE CALCULATION SHALL NOT BE UTILIZED.
10 Second Renewal Period
Maximum Increase or
Minimum Decrease percent 1.00
Item Specification for Second Renewal Period Maximum Increase or Minimum Decrease
Description: Vendor to state the maximum increase or minimum decrease for the second renewal period All increases or decreases shall be calculated against the ORIGINAL contract price, NOT
Page:8
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
11 Third Renewal Period
Maximum Increase or
Minimum Decrease percent 1.00
Item Specification for Third Renewal Period Maximum Increase or Minimum Decrease
Description: Vendor to state the maximum increase or minimum decrease for the third renewal period All increases or decreases shall be calculated against the ORIGINAL contract price, NOT
Page:9
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