Rec Complex Beverage & Food Service - Addendum 1

Northwestern State University's Purchasing Office is requesting quotations for food and beverage concession services at the NSU Recreation Complex in Natchitoches, Louisiana, with proposals due August 25, 2026 at 2:00 p.m. Central Daylight Time.

The vendor will operate food and beverage services Thursday through Sunday from 9:00 a.m. to 6:00 p.m., with additional availability for tournaments, special events, and other activities as requested. Services are provided from the Recreation Complex kitchen, an indoor pavilion, and a mobile beverage cart on the golf course. The awardee must supply all staffing, inventory, supplies, equipment, and refrigeration, and must operate a fully functional beverage cart. All beverages must comply with NSU's exclusive Coca-Cola beverage agreement. Alcohol service requires prior written approval and all state and local permits and licenses.

Proposals must include a proposed menu with pricing, operating and staffing plan, beverage cart description, licenses and permits, and sales tracking methodology. The vendor must maintain general liability insurance of at least $1 million combined single limit, liquor liability coverage, workers' compensation insurance, and automobile liability of $1 million combined single limit.

Pricing is based on a percentage of gross sales payable to NSU; bidders may also propose a guaranteed minimum payment. All prices must be firm, FOB Natchitoches with freight prepaid, and exclude Federal Excise Tax. The vendor is responsible for all applicable sales, alcohol, and other taxes and fees. Payment is made within 30 days of receipt of properly executed invoices and monthly sales reports.

The contract term is open-ended, extendable for two additional 12-month periods not to exceed 36 months total. NSU will award to the lowest responsive, responsible bidder based primarily on the percentage of gross sales, with consideration given to menu pricing, operating plans, vendor qualifications, references, and compliance with solicitation requirements. University-sponsored events and fundraisers have priority and may displace vendor services without compensation.