Rebid*SiteVisit* Grease Trap Clean-DOC

The Louisiana Office of State Procurement has issued an Invitation to Bid (ITB) with RFx Number 3000025173 for grease trap cleaning services at the Raymond Laborde Correctional Center, located in Allen Parish and serving Baton Rouge City. The contract seeks a contractor to perform monthly and as-needed grease trap and lift station cleaning services, with a total of 12 jobs anticipated over the contract period. Specific service requirements include pumping out three underground grease traps and one lift station using a vacuum truck capable of holding a minimum of 3,600 gallons with a 4" suction hose, operating between 8:00 AM and 3:00 PM Monday through Friday. The traps range from 50 to 2,000 gallons, with some requiring monthly service and others to be serviced as needed. The contractor will be responsible for removing and legally disposing of all grease and waste material. The bid will be awarded to the lowest responsive, responsible bidder meeting the specifications, with the bid opening scheduled for August 19, 2025, at 10:00 AM CST. A non-mandatory jobsite visit is available by contacting James Desjardine prior to the bid submission deadline.

Vendors must be registered in the LaGov system to submit a bid and must include all required documentation, including a W-9 form for newly registered vendors. The contract will begin on the date of award and end on June 30, 2026, with potential renewal options for two additional 12-month periods, not to exceed a total of 36 months. Bidders must meet comprehensive security and compliance requirements, including mandatory security clearance for personnel entering the correctional facility and compliance with Prison Rape Elimination Act (PREA) regulations. Insurance specifications are stringent, requiring minimum coverage limits for workers' compensation, commercial general liability, and automobile liability. Vendors will be subject to criminal background checks and must be prepared to accept electronic payment options including LaCarte procurement card and Electronic Funds Transfer (EFT). Pricing must be inclusive of transportation, freight, inside delivery, and debris removal, with unit prices to remain firm for the entire contract period. While no specific budget range is explicitly stated, the comprehensive requirements suggest a professional-level service contract with multiple technical and operational prerequisites.