Rebid - PO25-390 JP Lead Agency IFB for Mobile Fingerprinting Scanners and Software

The Illinois Department of Children and Family Services (DCFS) and Illinois Department of Early Childhood (IDEC) are conducting a rebid (PO25-390) for a joint purchase contract to acquire mobile fingerprinting scanners and biometric software solutions. The procurement seeks an all-in-one electronic fingerprint capture and control software system with mobile fingerprint scanners that include photo capture capabilities, designed to enable electronic processing of fingerprints for background checks required under federal and state child welfare laws. Vendors must provide ruggedized, portable hardware and software that can operate across multiple state locations, with mandatory certification from both the Federal Bureau of Investigation (FBI) as a LiveScan system and the Illinois State Police (ISP). Bidders are required to demonstrate two years of experience with mobile fingerprinting device leasing programs and large public-sector biometric solutions. The contract will have an initial four-year term with a maximum total term of ten years, and vendors must provide comprehensive Software as a Service (SaaS) with secure cloud-based storage, 99 percent system uptime, 24/7 technical support, and prompt security software updates. Electronic bids must be submitted through BidBuy by December 2, 2025, with the state evaluating proposals based on responsibility, responsiveness, and price, ultimately awarding to the lowest priced responsive and responsible bidder.

The solicitation is open to all qualified bidders, with potential preferences for Illinois businesses (4% bid preference) and domestically manufactured products. Vendors must complete and submit various required documentation, including Vendor Disclosure forms, Illinois Business Affidavits, and active state vendor registration. Small businesses registered in the Illinois Small Business Set-Aside Program may receive additional consideration. While no specific incumbent vendor is mentioned, the solution must integrate with existing state technology infrastructure and comply with numerous security requirements, including NIST Special Publication 80053 Revision 5 low security control baselines and various state and federal data protection laws. The contract will be funded through state appropriations (funding source 220), with no federal funds indicated. Vendors must provide SOC 1 and SOC 2 Type 1 or Type 2 audit reports and maintain compliance with Illinois Department of Innovation and Technology security policies. Although a specific award value is not explicitly stated, the procurement involves mobile fingerprinting device leasing with options for 12, 24, 36, or 48-month terms, suggesting a potentially significant contract value for the selected vendor.