Rebid - PO25-390 JP Lead Agency IFB for Mobile Fingerprinting Scanners and Software

The Illinois Department of Children and Family Services (DCFS) and Illinois Department of Early Childhood (IDEC) are seeking a joint purchase contract for an all-in-one electronic fingerprint capture and control software solution with mobile fingerprint scanners, including a photo capture module. The Biometric Solution is designed to enable electronic processing and transmission of fingerprints for background check requirements across approximately 50 DCFS office locations statewide. Vendors must provide devices on a leased basis with terms ranging from 12 to 48 months, with deliveries required within 14 calendar days of order placement. The solution must be certified by both the Federal Bureau of Investigation (FBI) as a LiveScan system and the Illinois State Police (ISP), with certification letters required at bid submission. Key vendor qualifications include a minimum of two years' experience with mobile fingerprinting device leasing programs, maintaining 99 percent system uptime, providing 24/7 technical support, and maintaining SOC 1 and SOC 2 Type audits. The bid is due on November 13, 2025, and will be submitted electronically through BidBuy, with the contract having an initial four-year term and a maximum total contract term not exceeding ten years.

The procurement includes provisions for Business Enterprise Program and Veterans Small Business Program participation, with potential preferences for minority-owned, women-owned, disadvantaged, veteran-owned, and disability-owned businesses. Bidders must affirmatively declare if products are manufactured in the United States, with preference given to domestic products under specific conditions. A $15 fee for the Minority Contractor Opportunity Initiative will be deducted from the first payment for contracts valued at $1,000 or more. The contract may be partially or fully funded with federal funds, with the percentage to be disclosed upon award. Vendors must complete either an IPG Active Registered Vendor Disclosure or Vendor Disclosure form, and the contract will be awarded to the lowest-priced responsive and responsible bidder. While specific budget ranges are not explicitly stated, the procurement involves statewide deployment across multiple agencies, suggesting a potentially significant contract value. Bidders must provide comprehensive training, including in-person train-the-trainer sessions in Chicago and Springfield, and are required to maintain all data in non-proprietary format, with the State of Illinois retaining full ownership of generated data.