Rebid - PO25-390 JP Lead Agency IFB for Mobile Fingerprinting Scanners and Software

The Illinois Department of Children and Family Services (DCFS) and Illinois Department of Early Childhood (IDEC) are conducting a rebid for a joint purchase contract for mobile fingerprinting scanners and associated software. The procurement seeks an all-in-one electronic fingerprint capture and control solution with mobile fingerprint scanners and a photo capture module, designed to support background checks for employees, contractors, foster/adoptive parents, and childcare providers. The biometric solution must be certified by both the FBI and Illinois State Police, capable of electronic fingerprint transmission, and deployable across multiple DCFS locations statewide. Vendors must demonstrate at least two years of experience with mobile fingerprinting device leasing programs and large public-sector organizations, and provide 24/7 technical support with specific response time commitments for different technical issue severities. The contract will have an initial four-year term with a maximum potential duration of ten years, allowing for lease periods ranging from 12 to 48 months for the fingerprinting devices. Bids must be submitted electronically through BidBuy by September 26, 2025, with the bid remaining firm for 90 days from opening. The State will evaluate bids based on responsiveness, responsibility, and lowest overall total price.

The state has established an aspirational goal of awarding at least 30% of the total contract dollar amount to businesses certified as owned and controlled by minorities, women, and persons with disabilities, with an additional 3% goal for service-disabled and veteran-owned small businesses. Vendors must complete a Utilization Plan demonstrating their strategy to meet these diversity goals, and failure to do so may result in bid disqualification. The procurement is funded through state sources, with no specific small business set-asides or ownership preferences noted. Vendors must be registered in the Illinois Procurement Gateway and complete mandatory vendor disclosure forms, including detailed information about business structure, ownership, potential conflicts of interest, and compliance with state regulations. While no specific budget range is explicitly stated, the comprehensive requirements for technical capabilities, security standards, and reporting suggest a significant investment in the biometric solution. The system must include secure cloud-based data storage, comprehensive reporting capabilities, and meet strict security compliance requirements including CJIS security standards and the Illinois Personal Information Protection Act.