Rebid - Management Supportive Services for D1 - 3 - RFP

The Illinois Department of Transportation (IDOT) is seeking a qualified vendor to provide Management Supportive Services for Districts 1-3 through a Request for Proposal (RFP) solicitation B-45648. The primary objective is to offer management assistance and outreach to Disadvantaged Business Enterprises (DBEs) in these districts, with services including preparing business plans, assisting with bonding, conducting training presentations, and supporting small business lending and credit restoration. The vendor must have an office location within one of the three districts and provide a Project Manager with a minimum of five years of progressive experience in Illinois' transportation-related construction industry. Evaluation criteria will be comprehensive, totaling 1,000 points, with 800 points allocated to technical requirements (500 for capability/experience, 220 for technical ability/methodology, and 80 for resources) and 200 points for pricing. A minimum of 650 technical points is required for price evaluation consideration. The initial contract term is two years upon execution, with two additional one-year renewal options, not to exceed ten years total. The proposal is due on December 9, 2024, with services to be delivered from the vendor's office, DBE Resource Centers, or at DBE firm locations as needed.

The procurement includes a significant Disadvantaged Business Enterprise (DBE) participation goal of 27%, reflecting IDOT's commitment to supporting minority and small businesses. As of April 2024, the districts include 642 DBE-certified firms in District 1, 47 in District 2, and 38 in District 3, providing a substantial potential client base for the selected vendor. The contract will be partially or totally funded with federal assistance, requiring compliance with federal requirements and certifications. Vendors must submit comprehensive documentation, including the DBE Utilization Plan and DBE Participation Statements, and maintain records for five years. While specific budget ranges are not explicitly stated, the pricing structure requires fully-loaded hourly rates inclusive of salary, benefits, insurance, overhead, travel expenses, equipment, and training materials. Administrative costs are not billable as direct service hours, and the vendor will be required to submit quarterly reports to the Federal Highway Administration (FHWA) documenting total DBE firms assisted, direct service hours, workshops conducted, and specific assistance provided.