REBID FY27 CSS Hydrostripper Equipment Repair Parts and Maintenance Services

The Illinois Department of Transportation is seeking bids for Central Sign Shop Hydrostripper Equipment Repair Parts and Maintenance Services under IFB B54314, a rebid for FY27, with bids due November 4, 2026.

The vendor must be a certified authorized dealer or reseller of repair parts for Hydrostripper, Jet Edge Pump and Motor System, Intensifier, and Ebbco Filtration System equipment. Scope includes core repair parts (firm pricing through the initial term), non-core repair parts (single percent discount applied to manufacturer retail suggested pricing), labor hour rates for repair services, and travel reimbursement within State of Illinois Governor's Travel Control Board limits. The vendor must maintain adequate inventory, provide regular catalogs with current pricing, submit monthly delivery reports and annual activity summaries, and meet parts availability during Agency hours (7:30 a.m. to 3:00 p.m. CST, Monday–Friday, excluding Illinois State Holidays). Emergency orders require two-hour notification with overnight shipping for next-business-day arrival. All repair work must comply with applicable federal, state, and local codes, and the vendor must administer and maintain all equipment warranties.

The initial contract term runs October 1, 2026, through September 30, 2028, with one optional 24-month renewal period. Economic adjustment clauses for core items apply only at renewal, contingent on written request 90 days prior, acceptable performance, and departmental approval, using the Producer Price Index for Commercial Machinery Repair and Maintenance as the adjustment basis. The estimated initial-term travel allocation is $80,000.

Vendors must comply with the Illinois Prevailing Wage Act, including health and welfare, pension, and fringe benefits. General Commercial Liability insurance of $1 million per occurrence and $2 million annual aggregate, Auto Liability of $1 million per occurrence, and Workers' Compensation Insurance as required by law are mandatory, with the State named as additionally insured. Bidders must provide an active Illinois Procurement Gateway Vendor Registration Number or complete the Vendor Disclosure form. Illinois Business Preference and Domestic Product Preference may be claimed with supporting documentation. Invoices are submitted to Rickey Davis at 1135 W. Reynolds, Springfield, IL 62702, within fifteen days of delivery. No federal funds are anticipated.