Rebid faculty act. & student eportfolio

Coastal Carolina University, through the State Fiscal Accountability Authority, is seeking a comprehensive, web-based solution for faculty activities reporting and electronic student learning portfolios (ePortfolios). The procurement is a turnkey, integrated platform that will enable faculty to submit and track activities related to teaching, service, and research, manage performance evaluations, and support student digital portfolio development. The solution must provide unlimited data storage, customizable templates, multiple user access levels, and seamless integration with existing systems like Ellucian Colleague, Moodle, and Campus Labs. Offerors must submit both electronic technical and business proposals through the state's online procurement system by October 16, 2019, at 11:00 a.m., with questions due by October 7, 2019, at 3:00 p.m. Evaluation criteria include proposed plan and methodology (40 points), technology and innovativeness (30 points), experience and qualifications (20 points), and a potential 25-point demonstration phase. The contract term is five years, with an initial one-year period and four potential one-year renewals, estimated to begin December 1, 2019.

Mandatory minimum qualifications require vendors to currently provide faculty activities and ePortfolio solutions to at least two colleges or universities of similar or larger size for the past three years. Offerors must provide three current or past university client references and maintain specific insurance coverages, including $1,000,000 in Commercial General Liability and $5,000,000/$10,000,000 in Cyber Liability and Privacy insurance. The solution must comply with FERPA regulations, support SAML 2.0, Shibboleth, or ADFS authentication, and adhere to South Carolina Information Security standards, with all data processing, storage, and transmission occurring within the continental United States. While no specific set-aside designations are mentioned, the procurement requires integration with existing institutional technologies and systems. The solicitation emphasizes that only one contractor will be awarded the contract, with no partial bids accepted, and the cost component will represent 10 percent of the total Phase I evaluation score, calculated using a formula comparing the lowest total cost to each offeror's total cost.