Rebid D1 IDOT - ETP, EVP and Transit High Visibility Safety Supplies contract

The Illinois Department of Transportation, District 1 is requesting bids on high visibility safety apparel supplies for the ETP, EVP, and Transit programs under IFB Solicitation No. 26-494DOT-FINAD-B-53130, with bids due August 27, 2026. This is a rebid, indicating the prior solicitation was cancelled or reissued. The procurement is open to all vendors through BidBuy with no set-asides for minority-owned, women-owned, or veteran-owned businesses.

All safety apparel must comply with ANSI/ISEA 107-2015 High Visibility Safety Apparel standards and include Illinois Minuteman patches (4" x 4" for left arm) and Illinois state patches (2.5" x 4" for right arm). The scope encompasses caps, hats, gloves, pants, raingear, shirts, coveralls, jackets, and vests. Estimated quantities are provided for evaluation purposes, with IDOT retaining the right to adjust quantities as needed. The State may require vendors to submit product samples for testing and evaluation at no cost, with non-destroyed samples returnable at the vendor's expense upon request.

The initial contract term is 24 months from the date of last signature, with a maximum total term not to exceed ten years including any renewal options. Delivery must be made to various IDOT locations within Illinois during regular business hours (8:00 a.m. to 2:00 p.m.), with a minimum order value of $300.00 F.O.B. destination, freight prepaid. Pricing must be firm, with freight included in unit prices. No subcontracting is permitted.

Vendors must carry General Commercial Liability insurance of $1 million per occurrence with $2 million annual aggregate, Auto Liability insurance of $1 million per occurrence, and Worker's Compensation Insurance as required by law, all naming the State as an additional insured. A twelve-month warranty on merchandise quality and workmanship applies. Vendors awarded contracts valued at $1,000 or more are subject to a $15 administrative fee deducted from the first check issued. The State reserves the right to terminate for convenience with thirty days' notice or for cause immediately.

Bidders may claim Illinois Business Preference or Domestic Product Preference where applicable. All submissions must include the required vendor disclosure form (IPG-registered vendors or non-registered vendors) and comply with all specified requirements or face disqualification.