Rebid D1 IDOT - ETP, EVP and Transit High Visibility Safety Supplies contract

The Illinois Department of Transportation (IDOT) is conducting a rebid Invitation for Bid (IFB) for the D1 IDOT – ETP, EVP and Transit High Visibility Safety Supplies contract (Solicitation No. 26-494DOT-FINAD-B-51787). This procurement seeks qualified vendors to supply high visibility safety apparel and related supplies for District 1 operations on an as-needed basis, including caps, hats, gloves, pants, raingear, shirts, coveralls, jackets, and vests. All items must comply with ANSI/ISEA 107-2015 High Visibility Safety Apparel standards, with vendors required to provide a Declaration of Conformity. Delivery must be made to any IDOT location within Illinois during regular business hours (8:00 a.m. to 2:00 p.m.), with a minimum order value of $300.00; orders below this threshold require vendors to prepay freight and add charges to invoices. The contract term commences July 1, 2026, and ends June 30, 2028, with a maximum duration not exceeding ten years including renewal terms and extensions. Bids must be submitted electronically through BidBuy by June 2, 2026, with all required documentation including vendor disclosure forms, offer to the state, and business enterprise program utilization plans submitted by the bid opening date. The State will award the contract to the lowest priced responsive and responsible bidder, with bids remaining firm for 90 days from opening. Bidders must submit written questions no later than seven days before the bid opening date. The contract is subject to the Illinois Procurement Code and State Prompt Payment Act requirements.

This procurement is open to all vendors registered in BidBuy with no small business set-asides, minority/women-owned business preferences, or federal funding involved. Vendors must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, along with Auto Liability coverage of $1,000,000 per occurrence and Workers' Compensation Insurance as required by law. No subcontracting is permitted under this agreement, and no bid bonds or performance bonds are required. Vendors with active State of Illinois Vendor Registration Numbers through the Illinois Procurement Gateway (IPG) may submit the IPG Active Registered Vendor Disclosure form, while other vendors must complete the standard Vendor Disclosure form, with contracts exceeding $100,000 in annual value requiring additional financial disclosures and conflicts of interest documentation. All vendors awarded contracts valued at $1,000 or more must pay a $15 minority contractor initiative fee deducted from the first payment issued. While the specific contract award value is not disclosed in the solicitation materials, the state reserves the right to increase or decrease quantities as operationally required, with the maximum contract amount to be determined and entered by the State prior to execution.