Rebid-Crossing Guard Uniforms – Three Year Contract (FY26-FY28)

The Providence Public School District is seeking a three-year contract for crossing guard uniforms covering fiscal years 2026-2028, with two additional one-year optional extension periods. The procurement requires comprehensive uniform and equipment sets comprising 17 specific items, including reversible raincoats, shirts, trousers, jackets, gloves, ties, whistles, safety vests, baseball caps, patches, and stop signs. Vendors must submit sealed proposals with one original, one copy, and a digital PDF copy on a flash drive, adhering to strict product specifications from manufacturers like Flying Cross by Fechheimer and Snap N Wear. The bid is scheduled to be opened on Thursday, September 4, 2025, at 1:00 PM, with a vendor question deadline of Thursday, August 21, 2025, at 4:00 PM. Contract award will be based on the lowest responsible evaluated bid proposal, with Providence Public Schools reserving the right to award to a single vendor, split the award between multiple vendors, or reject any and all proposals.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must comply with state registration requirements and provide necessary documentation, including insurance certificates and background check procedures for employees who will interact with students. The pricing form requires vendors to quote prices for each uniform item across the initial three-year contract period and two optional extension years, allowing for potential price adjustments. While specific budget ranges are not detailed in the documentation, the comprehensive nature of the uniform procurement suggests a moderate-value contract. The district is tax-exempt, and potential vendors will need to demonstrate capability to meet the precise uniform specifications, including specific brand, size, material, and design requirements outlined in the Request for Proposals.