Rebid bedding and backfill sand

The Harlingen Waterworks System (HWWS) in Cameron County, Texas, is conducting a rebid (Bid No. 21-039) for a 12-month supply of bedding and backfill sand, with potential for two additional one-year contract extensions. The procurement seeks three distinct types of sand with specific fine particle percentages: 15%, 12%, and 5% classifications, with an estimated annual requirement of 7,800 cubic yards for each sand type. Bidders must provide unit prices per cubic yard and submit material samples that meet ASTM 2487 sand classification standards, with delivery required within Harlingen city limits. The bid is scheduled to be due on Wednesday, September 22nd, 2021 at 2:00 p.m., with a target contract award date of September 29th, 2021. HWWS will evaluate bids using comprehensive criteria including specification conformity, pricing, vendor reputation, quality, organizational fit, past relationship history, and total long-term cost considerations.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must submit several compliance documents including a W-9 form, ethics compliance statement, conflict of interest questionnaire, and a certificate of interested parties (Form 1295). While specific budget ranges are not detailed, the procurement suggests a substantial annual procurement volume given the 7,800 cubic yard estimates for three sand types. HWWS retains the right to award the contract to one or more bidders offering the best overall value, indicating potential for multiple vendor selection. Vendors must allow sampling at their operational stockpiles and demonstrate capability to meet the technical specifications for sand composition and delivery requirements. The potential three-year contract term (initial one-year contract with two possible extensions) presents a significant opportunity for sand suppliers serving municipal infrastructure and construction needs in the Harlingen area.