REBID Battery for Continuous Count Traffic Sites

The Illinois Department of Transportation (IDOT) is seeking to procure specialized LiFeP04 batteries for continuous count traffic monitoring sites through an Invitation for Bid (IFB) solicitation number 25-494DOT-FINAD-B-49586. The procurement involves three specific battery configurations: 12V 52Ah, 12V 100Ah, and 12V 300Ah, all with Group 31 case sizing, designed to support traffic data collection required by the Federal Highway Administration. These batteries must be newly manufactured, with no remanufactured or reconditioned equipment accepted, and must meet rigorous technical specifications including a waterproof IP67 rating, high-impact flame-retardant casing, automatic low-temperature charging, and an operational temperature range from -4 to 113 degrees. Electronic bid submissions are required through BidBuy, with bids due on October 21, 2025, and remaining firm for 180 days from opening. The state will evaluate bids based on responsiveness and responsibility, with the intent to award to the lowest-priced responsive and responsible bidder. Deliveries will be made to the IDOT Traffic Equipment Repair Shop in Springfield, Illinois, via flatbed truck, with the state reserving the right to inspect shipments.

The solicitation does not specify explicit small business or minority-owned business set-asides, though it does reference potential Business Enterprise Program and Veterans Small Business Program utilization. Bidders must be established manufacturers or authorized dealers capable of servicing the products, with warranties commencing at the in-service date. Vendors are required to complete comprehensive disclosure forms, including the Illinois Procurement Gateway Active Registered Vendor Disclosure, which is mandatory for bids over $100,000. While no specific contract value is explicitly stated, the contract has an initial term of twelve months with a potential not-to-exceed period of ten years. Successful bidders will be subject to a $15 administrative fee and must comply with various state requirements, including disclosure of business operations, financial information, and potential conflicts of interest. The procurement may involve federal funds, and the state reserves the right to amend the solicitation, reject any or all bids, and make final determinations on compliance and award.