Re-Bid Refrigerant Exchange

The Illinois Secretary of State is conducting a re-bid for refrigerant exchange services, seeking a qualified vendor to manage a comprehensive refrigerant replacement project located at 319 N Klein Street in Springfield, IL. The procurement involves exchanging the agency's existing refrigerant inventory, which includes seven 30lb recovery tanks of unmarked refrigerant, six 125lb cylinders of 134A refrigerant, three 125lb cylinders of R22 refrigerant, and two tall recovery tanks with R22 refrigerant. In exchange, the agency requires six fresh 30lb recovery tanks and six 125lb recovery cylinders containing R407C refrigerant. Vendors must submit detailed pricing structures indicating per-pound rates for existing refrigerant and the new R407C refrigerant, with all shipping costs included in the proposal. Mandatory qualifications include appropriate licenses and certifications for refrigerant handling, strict compliance with federal, state, and local regulations including the Clean Air Act and Environmental Protection Agency requirements. The contract is a one-time purchase with a term extending through December 31, 2024, and the proposal deadline is set for December 10, 2024.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. While no incumbent vendors are identified, the contract requires vendors to demonstrate comprehensive expertise in refrigerant management and environmental compliance. The contract appears to be a firm-value procurement with no specified budget range, focusing instead on precise exchange quantities and regulatory compliance. Potential bidders must possess extensive technical knowledge of refrigerant handling, environmental regulations, and specialized logistics for safe refrigerant exchange. The procurement is specifically targeting St. Clair County within the state of Illinois, with the primary location for service being in Springfield. Vendors will need to demonstrate not only competitive pricing but also robust capability to safely handle, transport, and exchange refrigerant materials in full compliance with all applicable environmental standards.