RE-BID Pumping and Portable Toilet Services

Gallup-McKinley County Schools (GMCS) is seeking bids for a firm fixed price contract to provide pumping and portable toilet services across its expansive school district covering approximately 4,957 square miles with 35 school facilities. The Re-Bid Invitation to Bid (ITB-2026-10RB) solicits a contractor to deliver on-demand septic services, grease trap cleaning, and portable toilet rentals for active campuses, bus/motor pool facilities, warehouses, and teacher housing units. Bidders must provide fully functional, clean portable units meeting specific equipment standards, including working lock systems, occupancy indicators, tissue holders, and sanitization supplies. The contract will run from the award date through June 30, 2027, with potential renewals extending through June 30, 2030. Bids must be submitted electronically through the GMCS Bonfire eBidding portal by December 2, 2025, at 2:00 PM local time, with contractors required to perform services using trained employees, modern equipment, and ensuring proper disposal compliant with federal, state, and local regulations.

The procurement opportunity includes provisions for New Mexico resident business preferences, with specific designations for Resident Business/Contractor, Resident Native American Business/Contractor, Resident Veteran Business/Contractor, and Native American Veteran Business/Contractor. Bidders must carry $1,000,000 in combined single limit liability coverage and submit proof of insurance with their bid. The district reserves the right to make multiple awards and reject any bids with unreasonable service rates. Mileage will be paid for locations beyond 10 miles of Gallup's corporate city limits, with specific rates established for areas like Crownpoint, Navajo, Ramah, and Thoreau. While no specific budget range is detailed, the contract is structured as an indefinite quantity agreement, meaning GMCS will place orders on an as-needed basis without guaranteeing minimum quantities. Pricing will remain firm and fixed throughout the contract term, with the procurement office conducting a thorough market analysis to ensure competitive rates.