Re-Bid Plumbing Supplies

Bernalillo County's Procurement and Business Services Department, on behalf of Fleet and Facilities Management, is issuing a competitive sealed bid solicitation (RFB #41-26-MT) for the establishment of a Price Agreement for plumbing supplies. The procurement encompasses plumbing fixtures, materials, equipment, plumbing-related tools, and accessories to support County department operations on an as-needed basis. Bidders must have a physical store location within a 15-mile radius of the Albuquerque Metropolitan area and must comply with all specifications, including toilet performance requirements meeting Maximum Performance (MaP) testing standards and NSF/ANSI certifications. Pricing shall be submitted as percentage discounts off vendor list prices across six separate bid lots: plumbing supplies, fixtures, specialty ordered items, consumables and tools, boilers and heating equipment, and accessories. All prices must be firm fixed price with F.O.B. Destination terms for the first 365 calendar days, with subsequent annual price increases limited to the previous 12 months' consumer price index and requiring 60 days' advance written notice. The County estimates annual spending of approximately $175,000 on plumbing supplies, though this figure is used for bid preparation only and does not obligate the County to purchase such amounts. Sealed bids must be submitted electronically through the County's eProcurement system (Bonfire) no later than 2:00 p.m. Mountain Time on March 4, 2026, with bid opening to be conducted via Microsoft Teams.

Bernalillo County preferences apply to qualified Local Businesses, Small Businesses, and Pay Equity Businesses, with preference amounts not to exceed 18 percent total including state preferences, or $180,000 in dollar value for County preferences alone. Contractors must provide proof of valid New Mexico business certification and a Pay Equity Reporting Form or valid Pay Equity Business Certificate at bid submission. The resulting agreement will have an initial two-year term with the County holding options to renew for two additional successive two-year terms, for a total potential contract duration of six years, with possible award to one or more contractors on a multiple source basis. Insurance requirements include Commercial General Liability with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, with the County named as additional insured. No restocking fees or minimum order requirements are permitted, and warranty coverage is required for one year from acceptance or within the manufacturer's warranty, whichever is later. Interested vendors should contact Megan Trujillo, Buyer, at 505-468-1663 or megtrujillo@bernco.gov for procedural questions, and all prospective bidders must register through the Bonfire portal to download RFB documents at no cost.