RE-bid electronic partition, curtains, bleachers and backstop inspections and minor repairs

Buffalo Public Schools (BPS) is seeking vendors for a re-bid contract (Bid #26-0626E4-024) to provide annual inspections and minor repairs for electrical and mechanical equipment across approximately 44 schools, specifically targeting electrically operated partitions, roll-down curtains, manually and electrically operated bleachers, and basketball backstops. Qualified vendors must have a minimum of five years of experience in inspection, repair, and installation of specified equipment, and provide three client references demonstrating their expertise. The bid requires vendors to be authorized service representatives for Hufcor and Safepath System, with capabilities to conduct comprehensive safety feature and operational functionality inspections and perform minor repairs. The procurement timeline includes a question period from September 15, 2025, to September 29, 2025, with answers posted by October 3, 2025, and a final bid submission deadline of October 10, 2025, at 11:30 AM EDT. The initial contract term will run from Board Approval through June 30, 2026, with potential extensions for four additional one-year periods, potentially extending the contract through June 30, 2030.

The procurement opportunity emphasizes Minority and Women-owned Business Enterprise (MWBE) participation, requiring vendors to complete a Subcontractor Listing and MWBE Utilization Plan that tracks subcontractor involvement and certification status. The previous contract was held by Tri-State Folding Partitions Inc. for a three-year period, and the current year's award is set at $25,000. Vendors must submit digital proposals through the Bonfire procurement portal, including multiple required documents such as an Offering Questionnaire, Non-Collusive Bidding Certification, Insurance Certificates, Equal Opportunity Form, References, and an Inspection & Repair Bid Table. Emergency repair services are expected to have a maximum 24-hour response time during normal working hours (7:00 a.m. - 5:00 p.m.), with major repairs to be bid out separately. The district reserves the right to reject any proposal and seeks vendors who can provide the most comprehensive and cost-effective solution for maintaining these critical school infrastructure components.