Re-Bid 25-64011: Maintenance/Repair of CO2 Refrigeration Systems

The California Department of State Hospitals (DSH) has issued an Invitation for Bid (IFB) Number 25-64011 for maintenance and repair of CO2 refrigeration systems at the DSH-Coalinga facility. The procurement seeks a qualified contractor to provide comprehensive maintenance services for a complex CO2 refrigeration system originally installed by Refrigeration Solutions, LLC in 2021. Specific services include periodic preventative maintenance inspections, miscellaneous repairs, and potential parts replacement for a custom Cyro-Built-Advanced Refrigeration Systems CO2 Rack. Bidders must possess current California contractor licenses in C-20 and C-38 categories, Section 608 Technician Certification, and be registered with the Department of Industrial Relations. A mandatory bidder's conference is scheduled for September 23, 2025, at 10:00 AM, with final bid submissions due by October 3, 2025, at 4:00 PM. Contractors will be responsible for providing all necessary materials, supplies, tools, equipment, transportation, licenses, permits, prevailing wages, insurance, bonds, and qualified personnel to execute the project successfully.

The solicitation includes specific provisions for small business preferences and disabled veteran business enterprise (DVBE) incentives, with potential preference adjustments of up to 5% or $50,000. The contract term is anticipated to span from September 1, 2025, through August 31, 2028, with an estimated total contract value of approximately $65,000. Budget allocations include $15,000 for replacement parts and supplies in the first fiscal year (25/26), increasing to $25,000 in subsequent years. Contractors must provide comprehensive insurance coverage and comply with prevailing wage requirements. While the original system was installed by Refrigeration Solutions, LLC in 2021, the current solicitation is open to qualified contractors meeting the specified technical and licensing requirements. The procurement appears designed to ensure ongoing maintenance and operational reliability of a specialized CO2 refrigeration infrastructure at the DSH-Coalinga facility, with a focus on competitive bidding and supporting diverse business participation.