Radio System Renovation - Eastpointe Community Schools

Eastpointe Community Schools, a general powers school district located in Macomb County, Michigan, is soliciting sealed bids for a Radio System Renovation project through a Request for Bid (RFB) process. The procurement encompasses the design, procurement, installation, and commissioning of a modernized district-wide radio communication system across nine facilities, including early learning centers, elementary and middle schools, a high school, administration building, and transportation operations building. Deliverables include 26 mobile radios for school buses, 36 portable handheld administrator radios, 137 portable handheld standard radios, 3 base/dispatch stations, 16 bank chargers, 20 desktop cradle chargers for administrator radios, 28 desktop cradle chargers for standard radios, 23 wireless remote speaker microphones, and repeater systems with multiple channels for normal and emergency operations. The selected contractor must provide FCC licensing for repeater systems, conduct comprehensive system testing, deliver training for up to four system administrators, and provide detailed shop drawings and submittals for designer approval. Additionally, the contractor must furnish a three-year warranty covering all replacement, upgrades, and repairs at no cost to the owner and deliver comprehensive documentation and video training materials. Acceptable equipment manufacturers include ICOM, Motorola, Kenwood, and Tait or equal alternatives. Critical deadlines include a mandatory pre-bid conference on April 22, 2026 at 2:00 PM at the Transportation and Operations Building, a question and clarification deadline of April 24, 2026 by 5:00 PM, Intent to Bid forms due April 29, 2026 by 5:00 PM, and sealed bids due May 13, 2026 at 11:00 AM at the Administration Building. The project timeline anticipates contractor selection in June 2026, with work commencing in June 2026 and substantial completion targeted for September 2026.

Bidders must submit 5% bid security in the form of a certified check or bid bond payable to the owner and are required to complete a Michigan Familial Disclosure Statement and Iran Linked Business Affidavit. The selected contractor will be obligated to provide performance and payment bonds equal to 100% of the bid amount and maintain specified insurance coverage including workers' compensation, general liability, automobile liability, and contingent liability policies. The bid must include all applicable taxes, bond costs, and allowances totaling $50,000 for contract services related to electrical power outlet renovation and repeater infrastructure needs at the owner's discretion. Two mandatory alternates are required: Alternate A for centralized GPS location monitoring with over-the-air updates capability, and Alternate B for retaining the legacy repeater system as a failover option if FCC approval permits. Integration with existing school communication systems and infrastructure is required. While specific budget ranges are not explicitly stated in the documentation, the project scope and detailed equipment specifications suggest a significant capital investment through the school district's capital improvement budget allocated for infrastructure upgrades and modernization initiatives.