Radio Enhancer for Paul Laurence Dunbar High School

Fayette County Public Schools is seeking proposals for a radio signal enhancer solution at Paul Laurence Dunbar High School through Request for Proposals (RFP) 57-25. The procurement requires a comprehensive communication system that enables portable radio communications throughout the entire school building and its property borders, with mandatory connectivity to Lexington Police Department antennas. Proposals are due on August 29, 2025, by 2:00 PM EST, with a preferred contract period from November 1, 2025, through September 30, 2026, and potential renewals for up to five total years. The evaluation process will utilize a 1,000-point scoring system, with 500 points allocated to the technical proposal (assessing completeness, experience, qualifications, performance capacity, and references) and 500 points for the cost proposal. Contractors must complete a mandatory site visit prior to the proposal deadline by contacting Lieutenant Eckhardt, and all work must be performed during non-school hours to minimize student disruption. Bidders are required to have offices within 120 miles of the school and provide three references for similar projects completed in the past two years.

The RFP includes provisions for equal opportunity and non-discrimination, with a preference for Kentucky-based businesses. The existing communication infrastructure utilizes Tait and Harris portable radios operating on Lexington Fayette County Government's radio towers, which the new system must be compatible with and enhance. Contractors must provide a comprehensive solution including installation, testing, and a battery backup system. While a specific budget range is not explicitly stated, the proposal requires a detailed cost breakdown with overall total pricing and unit pricing. The contract will be awarded to the responsible and responsive offeror providing the best value, taking into account both technical capabilities and cost-effectiveness. No specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the procurement documents. The procurement seeks a robust radio signal enhancement solution that will significantly improve communication reliability and coverage for the high school's emergency and operational communication needs.