Radiation monitoring

The West Virginia Department of Homeland Security Division of Administrative Services, specifically representing the Division of Corrections and Rehabilitation, is seeking a radiation monitoring service contract for approximately 165 PA Badges across 33 correctional facilities in Kanawha County and throughout the state. The Agency Request for Quote (ARFQ DCR2500000066) requires a vendor to provide quarterly radiation dosimetry services using Luxel technology badges that meet U.S. Accreditation Standards and are heat, moisture, and pressure resistant. Key deliverables include providing area monitoring devices with Velcro holders, online access to paperless radiation dosimetry reports, quarterly reports, and annual NRC Form 5 reports. The contract specifications mandate standard delivery within 30 working days, emergency orders within 15 working days, and F.O.B. destination shipping terms. Critical procurement dates include a question submission deadline of January 31, 2025, and proposal responses due by February 7, 2025, at 10:30 AM. The contract will be awarded to the vendor offering the lowest overall total cost while meeting all technical specifications, with an initial one-year term and potential for four successive one-year renewals upon mutual written agreement.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The contract will be an open-end procurement with estimated quantities that do not guarantee future purchase volumes. Vendors must maintain Commercial General Liability Insurance of $1,000,000 per occurrence and Automobile Liability Insurance of $1,000,000 per occurrence, with the State listed as an additional insured. Price increases are prohibited during the first 12 months, with subsequent potential adjustments limited to the Consumer Price Index (CPI) or 3%, whichever is less. While no incumbent vendor is mentioned, the solicitation requires the successful bidder to provide a contract manager available during business hours and accept both electronic funds transfer and P-Card payment methods. Although a precise budget range is not specified, the pricing exhibit indicates estimated quantities of four units for most line items, suggesting a moderate-scale procurement. Vendors must electronically submit pricing information, with incomplete or alternative pricing formats risking bid disqualification.