Radiation Detection EquipmentBid Documents

The Indiana Department of Homeland Security is conducting a Request for Quotation (RFQ) for radiation detection equipment, specifically seeking three units of Model 9DP-1 Ion Chamber radiation detection equipment for use by Health Physicists during inspections of radioactive materials licensee facilities and investigative events. This procurement is focused on Marion County and will be awarded through a competitive bidding process. The solicitation was posted on January 8, 2026, with bids due by February 9, 2026, at 12:30 PM EST. Vendors must submit a complete bid package via email to Daniel Carnahan at DaCarnahan@dhs.in.gov, with pricing on a firm, fixed-price basis that includes all shipping costs and additional expenses. The deliverables must meet specific technical specifications for radiation detection equipment, with alternate products acceptable if verified as equal or superior. Bidders are required to provide a 90-day warranty or manufacturer's standard warranty, whichever is longer, and be responsible for replacement parts and shipping costs during the warranty period.

The procurement includes several set-aside designations and participation goals, specifically requiring 8% Minority Business Enterprise (MBE) participation, 11% Women Business Enterprise (WBE) participation, and 3% Indiana Veteran-Owned Small Business Enterprise (IVOSB) participation. Vendors may claim various state purchasing preferences, including U.S. Manufactured Product, Indiana Business, Indiana Manufactured, recycled content, and small business preferences, with appropriate documentation required. The State of Indiana is tax-exempt and will make payments electronically in arrears according to state fiscal policies. Contractors must comply with federal, state, and local laws, including drug-free workplace certification, employment eligibility verification, and nondiscrimination requirements. While no specific budget range is provided, the procurement will result in a purchase order award for the radiation detection equipment. Vendors must maintain a current bidder profile registration with the state and be prepared to authorize electronic funds transfer for payment.