RAC Rulemaking Facilitator Div83

The Oregon Department of State Lands (DSL) is seeking a professional facilitator to manage a comprehensive rulemaking process for updating administrative rules governing undersea cable infrastructure in Oregon's territorial sea. The selected vendor will be responsible for coordinating a Rulemaking Advisory Committee (RAC) comprising 9-15 stakeholders from diverse sectors including environmental consulting, government, conservation, fishing, coastal communities, telecommunications, energy, and utilities. Key deliverables include conducting one onboarding meeting, drafting interview questions, performing half-hour stakeholder interviews, preparing meeting materials, and facilitating up to five virtual 3-hour RAC meetings between December 3, 2025, and April 8, 2026. The facilitator must also provide detailed notetaking, written meeting summaries, maintain a comment tracking list, and participate in up to 12 additional coordination meetings. All meetings will be conducted virtually via Zoom or Microsoft Teams, with proposals due by November 25, 2025, at 10:00 a.m. PST, submitted directly to Michelle Johnson, Contract Officer, via email. The primary objective is to update Oregon Administrative Rules 141-083 to address technological advances in offshore renewable energy, align with updated Territorial Sea Plan components, and implement requirements from Senate Bill 793 A.

While no specific set-aside designations or vendor restrictions are explicitly mentioned in the procurement documents, the solicitation appears open to qualified professional facilitation firms or individual consultants with expertise in stakeholder engagement, rulemaking processes, and maritime infrastructure policy. The project does not indicate an incumbent vendor or require integration with existing technology beyond standard virtual meeting platforms. Pricing must be held firm for 30 days, and the vendor should be prepared to commence work immediately upon contract execution. Although a specific budget range is not provided, the comprehensive scope of work—including multiple meetings, interviews, documentation, and coordination—suggests a moderate-value contract likely in the mid-four to low-five-figure range. The project's strategic importance lies in establishing a clear regulatory framework for undersea infrastructure, including fee structures for easements, reducing potential liability through enhanced application requirements, and directing revenues to the Common School Fund.