R & M Hill CC - Industrial Wash Machines (MDS)

The Illinois Department of Corrections (IDOC) at the Hill Correctional Center in Kendall County is seeking to procure two UNIMAC UW160 industrial wash machines through a small purchase Request for Quote (RFQ). The procurement requires the awarded vendor to handle complete equipment replacement, including removal and disposal of existing machines, transportation, delivery, and installation of new machines. All work must be performed between 7:30 a.m. and 2:30 p.m. on weekdays, excluding holidays, at the facility located at 600 South Linwood Road in Galesburg, Illinois. The bid is due by September 17, 2025, at 10:00 a.m., with a bid firm time of 120 days. The contract term will run from execution through June 30, 2026, and is structured as a one-time procurement with no renewal options. Vendor qualifications include maintaining general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, along with auto liability and worker's compensation insurance. Vendors must also successfully complete mandatory background checks for facility access.

The procurement is designated as a small business set-aside, which may restrict participation to qualifying small business entities. Vendors must comply with multiple state certification requirements, including provisions related to non-discrimination, ethical standards, employment practices, and regulatory compliance. The contract is contingent upon appropriation availability and will require adherence to prevailing wage regulations. While specific budget details are not explicitly stated, the total contract maximum will be determined prior to execution. Vendors must demonstrate compliance with 34 specific state certifications, including prohibitions on forced labor, environmental regulations, and technological accessibility standards. No incumbent vendor information is provided in the documentation. The procurement process emphasizes vendor integrity, with strict requirements around legal standing, business practices, and comprehensive insurance coverage.