R & M Hill CC - High Efficiency Water Heaters (MDS)

The Illinois Department of Corrections is seeking a vendor to replace water heating infrastructure at Hill Correctional Center in Galesburg, Illinois through a Request for Quote (RFQ). The procurement specifically requires removing the existing boiler-style water heater and installing two A.O. Smith BTH 500 Cyclone 100-gallon high-efficiency water heaters with natural gas capabilities. Detailed scope of work includes complete disconnection and disposal of the old unit, reconnecting new heaters to water and gas piping with new shut-off valves, installing PVC vents with roof terminations, and performing system startup. The bid submission deadline is November 18, 2025 at 10:00 a.m., with a mandatory pre-bid conference and site visit required for all interested bidders. Vendors must submit a comprehensive proposal that remains firm for 120 days, with award being made to the lowest responsive and responsible bidder. Evaluation criteria will focus on pricing, technical compliance, and the ability to meet all specified installation requirements and facility-specific security protocols.

The procurement appears to have a small business set-aside designation and includes prevailing wage requirements for all labor performed. Vendors must maintain specific insurance coverage, including $1,000,000 in general commercial liability, $2,000,000 annual aggregate, and workers' compensation insurance as required by law. No subcontractors are permitted, and all work must be performed Monday through Friday between 7:30 a.m. and 2:30 p.m., excluding holidays. Vendor personnel will be subject to comprehensive background investigations and potential drug screening. While a specific contract value is not explicitly stated, the procurement is a one-time engagement commencing upon final execution and running through June 30, 2026. Travel expenses and time are not reimbursable, and invoices must be itemized and approved by the facility's Business Office before payment processing. The contract is contingent upon standard Illinois procurement regulations, including compliance with 34 mandatory vendor certifications and potential termination clauses outlined in the state's standard terms and conditions.