Qwick Kurb Replacement Parts

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, issued a Request for Bid (RFB) on May 4, 2021, for the supply of Qwick Kurb replacement parts to support the Division of Maintenance and all Highway Districts across Kentucky. The solicitation seeks vendors to provide a master agreement for the supply of 12 specific line items per district, including curb pieces, sheeting, reflective arcs, end pieces, mollys with hardware, mega markers, securing arcs, slender benders, Florence green reflective sheeting, and FS50 anchors/mollys/washers across 12 districts. All products must conform to exact Qwick Kurb brand specifications with no substitutions permitted, as these parts are required for maintenance of an existing system. Vendors are not required to bid all districts but must bid all 12 line items within any district where they choose to participate. The bid closing date is May 19, 2021, at 1:30 p.m. Eastern Time, with bids submitted electronically through the Kentucky Vendor Self Service e-Procurement system; a public bid reading will be held via telephone conference on the closing date at 3:00 p.m. Eastern Time. The initial contract period will run from June 1, 2021, through May 31, 2022, with options to extend for four additional one-year renewal periods, subject to written approval from both the vendor and KYTC Division of Purchases. Evaluation will be based on best value using a ranking approach, with 95 points allocated to price and 5 points to delivery time. Vendors must provide actual bid prices and delivery time guarantees (in calendar days after receipt of a delivery order) on the attached bid sheet. Pricing shall be firm for the initial contract period with no increases permitted during the first twelve months; only one price increase is allowed during the contract period and must be based on industry-wide price changes with written justification provided at least thirty days prior to the effective date. All shipments are quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, with vendors responsible for all freight charges and subject to a one percent per day deduction for each day delivery exceeds the contracted due date.

Resident bidder reciprocal preference and qualified bidder preferences apply pursuant to Kentucky statutes. All bidders must be registered in the Kentucky eProcurement System prior to bid submission, and foreign entities must obtain a certificate of authority from the Secretary of State if required by law. All bidders, offerors, and contractors must submit an Annual Affidavit certifying compliance with Kentucky's campaign finance laws, disclosure requirements, sales and use tax registration obligations, and state tax payment status under penalty of perjury. Eden Fence has been identified as the incumbent supplier for District 1, though this does not preclude other vendors from bidding on this or any other district. The RFB does not specify an overall contract value or budget range; however, the bid sheet indicates estimated usage quantities ranging from 5 units to 1,000 units per line item depending on the product type, which will inform the pricing structure once bids are received. Payment will be made within thirty working days of receipt of goods and proper invoices, with a one percent per month penalty applied for payments exceeding thirty working days. The tentative award date is June 1, 2021, coinciding with the contract commencement date.