Qualified List of Insurance Brokers

The State of Maine Department of Administrative and Financial Services Risk Management Division is issuing a Request for Information to establish a qualified list of insurance brokers, with responses due October 26, 2026 and questions due October 5, 2026. This is an information-gathering tool, not a competitive solicitation resulting in immediate award; the qualified list will remain active for five years and will be used to support future broker selection.

The scope covers brokers to assist with marketing and managing commercial insurance programs for the State, quasi-state entities, the Maine Community College System, and Maine Maritime Academy. Specific program areas include Property, Aircraft, Ocean Marine, and Cyber insurance. Respondents must demonstrate agency experience, carrier access, availability for timely communication, ability to secure competitive quotes, claims assistance capabilities, and experience with cost reduction and risk management solutions.

Historically, the State has selected one broker per program for three- to five-year terms; however, current programs are managed by multiple brokers based on experience, market access, and customer service capabilities. The RFI does not commit the State to issue a Request for Proposal or any subsequent solicitation, and the State will not reimburse expenses incurred during response preparation.

Responses must be submitted through the Vendor Self Service System. An informational meeting will be held; the Department reserves the right to schedule interviews or presentations with respondents for clarification. Respondents are instructed not to provide specific costs or customized pricing. All responses will be public records subject to the Maine Freedom of Access Act unless marked confidential with legal justification.