QQ - NOSHA Approved N95 Mask

Southwest Virginia Regional Jail Authority is requesting quotes for approximately 4,560 NOSHA-approved N95 masks (20 cases) under a Quick Quote solicitation with quotes due October 15, 2026 at 2:00 PM through the eVA portal. Delivery is required to four facilities: Abingdon, Duffield, and Haysi (each with loading docks) and Tazewell (without a loading dock), spanning Southampton, Stafford, Surry counties, and Alexandria City in Virginia.

Masks must feature cushioned nose pads, latex-free straps, 95% airborne particle filtration, and a minimum three-year shelf life. Bidders must submit detailed product specification sheets with their quotes; the Authority may request samples to confirm specifications before issuing separate purchase orders. Pricing must be all-inclusive of specifications, shipping, handling, and freight to all four facilities. The Authority reserves the right to reject incomplete bids lacking comprehensive pricing and to award based on responsiveness and advantage rather than lowest price alone.

The resulting contract may be renewed by mutual written agreement for two successive one-year periods. No price increases are authorized for the first 365 calendar days after the contract's effective date; thereafter, adjustments may occur at each 365-day anniversary with verified documentation and minimum 30-day advance notice. Price decreases must be communicated immediately and implemented without delay. Either party may terminate without penalty after the initial 12 months upon 60 days' notice; the Authority may also cancel in part or in whole without penalty upon 60 days' written notice at any time.

Vendors must carry workers' compensation, employer's liability ($100,000), commercial general liability ($1,000,000 per occurrence / $2,000,000 aggregate), and automobile liability ($1,000,000 combined single limit). All quotes remain valid for 60 days. Contact Danyelle Moore at emoore@swvrja.com for inquiries.